Office of Small Business and Innovation Administrator - Office and Administrator Specialist Senior

$45,552 - $61,672/Yr

State of Minnesota - Saint Paul, MN

Full-time - Entry Level

Saint Paul, MN

5,001-10,000 employees

Executive, Legislative, and Other General Government Support

About the position

The Office of Small Business and Innovation Administrator position at the State of Minnesota is a vital role that provides comprehensive administrative support to the Small Business and Innovation Office. This position is essential for maintaining office efficiency and involves interaction with both internal and external partners. The responsibilities include a variety of tasks such as fiscal management, office support, communication, administrative procedures, and planning. The successful candidate will need to demonstrate technical proficiency to effectively meet the current and future needs of the office. This role allows for teleworking up to four days a week, with a requirement to be on-site at the office in St. Paul or attend meetings and events in person as needed. The State of Minnesota is committed to equity and inclusion, investing in its employees by providing benefits, support resources, and training and development opportunities. The position is classified as full-time and is part of a team dedicated to improving the well-being and quality of life for all Minnesotans. The work environment is supportive and collaborative, with a focus on cultural responsiveness and diversity. Employees are encouraged to bring their unique experiences and perspectives to the role, contributing to a workplace that reflects the diversity of the state. This position may also be used to fill multiple openings within the office, providing opportunities for growth and advancement within the organization.

Responsibilities

• Provide a wide range of administrative support to the Small Business and Innovation Office.
• Maintain office efficiency through various administrative tasks.
• Interact with internal and external partners to facilitate communication and support.
• Manage fiscal responsibilities including reconciling invoices and assessing account needs.
• Prepare and finalize documents such as emails, memos, and reports with attention to detail and accuracy.
• Develop and maintain databases and calendars for staff.
• Create presentations, tables, charts, and graphs as needed for office functions.

Requirements

• Skill in customer service to effectively respond to clients and coworkers.
• Proficiency in database management for developing and maintaining office databases.
• Accounting skills to reconcile invoices and assess account needs based on data.
• Ability to create presentations and perform administrative support for budget administration.
• Strong word processing skills to prepare and edit various documents.

Nice-to-haves

• One year of office administrative support experience as an administrative assistant.
• Knowledge of customer service practices to meet quality standards for services.
• Basic accounting knowledge to prepare itemized statements and invoices.
• Ability to organize and prioritize work in a fast-paced environment.

Benefits

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
• Fertility care, including IVF
• Short-term and long-term disability insurance
• Employer paid life insurance
• Tax-free expense accounts for health, dental, and dependent care
• Training, classes, and professional development opportunities
• Employee Assistance Program (EAP) for work/life support