Office Operations and Employee Relations Coordinator

$73,902 - $73,902/Yr

Nightingale's List - Los Angeles, CA

Full-time - Entry Level

Los Angeles, CA

Administrative and Support Services

About the position

The Office Operations and Employee Relations Coordinator at Nightingale's List is a vital role focused on managing HR, compliance, and office administration tasks. This position is designed for a detail-oriented individual who will support both new hires and current employees, ensuring smooth onboarding processes, benefits coordination, and compliance documentation. The coordinator will also play a key role in fostering a positive workplace environment and addressing employee relations matters.

Responsibilities

• Coordinate onboarding for new employees, including verifying I-9 forms and organizing payroll documents.
• Serve as the primary point of contact for employee benefits inquiries.
• Process workers' compensation claims and act as the main contact for WC-related inquiries.
• Support the yearly renewal process for various employer insurances.
• Handle employee offboarding, including exit documentation and communication.
• Complete and submit Employment Development Department paperwork, maintaining accurate records.
• Create and distribute offer letters, ensuring all documentation is completed and filed.
• Track and ensure compliance with travel stipends, updating records as necessary.
• Encourage and manage employee reviews on Indeed, following up with employees to boost engagement.
• Monitor attendance records, following up on excessive callouts and ensuring attendance compliance.
• Conduct employment verifications as requested.

Requirements

• Previous experience in HR, office administration, or employee relations, preferably within the staffing or healthcare industry.
• Strong organizational skills with the ability to manage multiple priorities and stay detail-oriented.
• Excellent communication skills, with the ability to provide clear information and support to staff.
• Knowledge of HR practices, compliance requirements, and workplace safety standards.
• Proficiency in Microsoft Office Suite (Word, Excel) and familiarity with HR management systems.

Nice-to-haves

• Experience with Zoho Recruit is a plus.

Benefits

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance