Office Operations and Employee Relations Coordinator

$73,902 - $73,902/Yr

Nightingale's List - Los Angeles, CA

Full-time - Mid Level

Los Angeles, CA

Administrative and Support Services

About the position

The Office Operations and Employee Relations Coordinator at Nightingale's List is a full-time role focused on managing essential HR, compliance, and office administration tasks. This position is crucial for supporting new hires and current employees, ensuring smooth onboarding, benefits coordination, and compliance documentation. The coordinator will also serve as a key resource for employee relations, fostering a positive workplace environment and addressing employee inquiries.

Responsibilities

• Coordinate onboarding for new employees, including verifying I-9 forms and organizing payroll documents.
• Serve as the primary point of contact for employee benefits inquiries.
• Process workers' compensation claims and act as the main contact for WC-related inquiries.
• Support the yearly renewal process for various employer insurances.
• Handle employee offboarding, including exit documentation and communication.
• Complete and submit Employment Development Department paperwork, maintaining accurate records.
• Create and distribute offer letters, ensuring all documentation is completed and filed.
• Track and ensure compliance with travel stipends, updating records as necessary.
• Encourage and manage employee reviews on Indeed, following up with employees.
• Monitor attendance records, following up on excessive callouts and ensuring compliance.
• Conduct employment verifications as requested.

Requirements

• Previous experience in HR, office administration, or employee relations, preferably within the staffing or healthcare industry.
• Strong organizational skills with the ability to manage multiple priorities and stay detail-oriented.
• Excellent communication skills, with the ability to provide clear information and support to staff.
• Knowledge of HR practices, compliance requirements, and workplace safety standards.
• Proficiency in Microsoft Office Suite (Word, Excel) and familiarity with HR management systems.

Nice-to-haves

• Experience with Zoho Recruit is a plus.

Benefits

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance