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Office Operations Assistant/Receptionist Bilingual Spanish (Office Specialist 2)
Department Of Consumer And Business Services - Salem, OR
posted about 2 months ago
About the position
The Office Operations Assistant/Receptionist Bilingual Spanish (Office Specialist 2) plays a crucial role in supporting the Oregon Occupational Safety and Health Division (Oregon OSHA) by serving as the first point of contact for visitors and phone inquiries. This position is responsible for providing technical support, coordinating office supplies, and facilitating training registrations, all while ensuring a welcoming and efficient office environment.
Responsibilities
- Serve as receptionist for OR-OSHA's Central office, directing visitors and responding to phone inquiries.
- Provide technical support for the Records Management and Citation Processing sections by reviewing employer citations for errors and preparing citations for mailing.
- Coordinate the purchase of office supplies and materials for over 73 Central Office staff.
- Arrange registration for all OR-OSHA staff training needs.
Requirements
- Two years of general clerical experience including keyboarding and word processing, or an associate degree in any field, or an equivalent combination of education and experience.
- Fluency in Spanish, including speaking, reading, writing, and interpreting.
Nice-to-haves
- Experience determining customer needs to connect them with the right resources via phone or in person.
- Experience maintaining professionalism when communicating with upset individuals.
- Experience with supply ordering in an office environment.
- Attention to detail and consistency in work.
- Knowledge of Oregon OSHA's inspection process.
Benefits
- Paid holidays
- Loan forgiveness
