Office Operations Coordinator

$35,360 - $37,440/Yr

Axzons Home Health Care - New Brunswick, NJ

Part-time,Full-time - Entry Level

New Brunswick, NJ

Ambulatory Health Care Services

About the position

The Operations Coordinator plays a vital role in ensuring the smooth and efficient functioning of daily operations within the organization. This position involves coordinating various administrative tasks, managing schedules, and providing exceptional customer support. The ideal candidate will possess strong organizational skills and the ability to communicate effectively with team members and clients.

Responsibilities

• Oversee daily office operations to ensure efficiency and effectiveness.
• Manage calendars, schedule appointments, and coordinate meetings for team members.
• Serve as a point of contact for clients, providing exceptional customer support and addressing inquiries.
• Maintain accurate records and files, ensuring all documentation is organized and accessible.
• Assist with administrative tasks such as data entry, filing, and office management duties.
• Handle phone calls with professionalism, demonstrating excellent phone etiquette.
• Support medical or dental reception functions as needed, including patient scheduling and follow-ups.
• Collaborate with team members to improve processes and enhance overall operational efficiency.

Requirements

• Proven experience as a medical receptionist or dental receptionist is preferred.
• Strong time management abilities to prioritize tasks effectively in a fast-paced environment.
• Excellent administrative skills with attention to detail in all aspects of work.
• Proficient in calendar management to optimize scheduling for multiple team members.
• Strong customer support skills to foster positive relationships with clients.
• Familiarity with office management practices and procedures is advantageous.
• Demonstrated ability to work collaboratively within a team while also being self-motivated.

Nice-to-haves

• Bilingual skills are a plus, enhancing communication with diverse clients.

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance