Office Project Coordinator

$58,000 - $58,000/Yr

Snake River Stampede Rodeo Hdq - Nampa, ID

Full-time - Entry Level

Nampa, ID

About the position

The Office Project Coordinator supports the efficient execution of projects by managing administrative tasks, tracking project progress, and ensuring projects are completed timely. This position supports the Executive Director (ED), the seasonal staff, and the Board of Directors (BOD) through a variety of tasks related to the Nampa Harvest Festival Association. The role requires strong organizational skills, extreme attention to detail, and the ability to manage multiple priorities and projects simultaneously.

Responsibilities

• Provide support to the Board of Directors and their committees.
• Receive guests with a warm, professional demeanor, direct them to the appropriate meeting space and provide information.
• Answer, screen and forward incoming calls, taking messages when necessary.
• Manage all technology services for day-to-day office usage and events.
• Work directly with the Committee Chair(person) to implement and manage in-house badging system for Directors and Volunteers.
• Maintain accurate and timely records of sponsorships and sponsorship fulfillment inventory.
• Coordinate, manage and execute multiple rodeo operations projects, including group dinners and other special events.
• Create and manage project timelines using Smartsheets.
• Develop and maintain excel spreadsheets for various tracking and reporting purposes.
• Print rodeo credentials, marketing materials and other print projects.
• Draft professional correspondence and reports.
• Assist ED with managing communication and timely follow-up on committee meetings.
• Develop content and distribute correspondence, memos, letters and forms (via email, print, etc.).
• Identify potential project risks and issues work with ED and BOD to develop solutions.
• Prepare and maintain financial records with Quickbooks software including timely reconciliation of accounts, processing accounts payable check runs, and maintaining accounts receivable payments and customer balances.
• Work closely with SRS accounting firm ensuring accurate accounting and reporting.
• Other duties as assigned by the ED and BOD.

Requirements

• Experience in Event planning.
• Some experience with Smartsheets and Quickbooks or general accounting background preferred.
• Proficient in Microsoft Office suite, particularly Excel and knowledge of Adobe & Square software are a plus.
• Knowledge of office management systems and procedures.
• Extreme attention to detail.
• Strong organizational skills and capacity to work both strategically and hands-on in high pressure and fast-moving environments.
• Excellent time management skills and ability to multi-task and prioritize work.
• Excellent written and verbal communication skills.
• Demonstrated ability to work with public or customer service experience.
• Ability to self-start, work both independently and in a team setting.
• Open to change and ability to adapt quickly.
• Ability to recognize problems as they arise and bring them to the attention of the Executive Director.
• Flexibility to work longer hours during peak rodeo periods.

Nice-to-haves

• Knowledge of Adobe & Square software.

Benefits

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Paid holidays - New Year's Day, President's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving, and Christmas Day.