Office Receptionist / Workplace Administrator

$32 - $36/Yr

Joby Aviation - San Carlos, CA

Full-time - Entry Level

San Carlos, CA

Transportation Equipment Manufacturing

About the position

The Office Receptionist / Workplace Administrator is responsible for managing the front desk operations and ensuring a well-organized, efficient, and welcoming workplace for our San Carlos office. This role combines traditional receptionist duties with workplace coordination tasks, requiring excellent organizational skills, a proactive approach, and the ability to handle multiple responsibilities simultaneously.

Responsibilities

• Greet and welcome visitors, clients, and employees with a professional and friendly demeanor.
• Manage the visitor sign-in process, issue visitor badges, and ensure compliance with security protocols.
• Assist with scheduling and coordinating meetings, including booking conference rooms and arranging catering services.
• Keep the front desk area and guest lounge clean and organized.
• Support various other departments (health, facilities, HR) requests onsite.
• Maintain office supplies inventory and place orders as needed.
• Coordinate security access cards for employees and vendors.
• Assist in organizing company events, meetings, and employee engagement activities.
• Coordinate with facilities management to ensure the office environment is well-maintained and functional.
• Provide exceptional customer service by addressing inquiries and resolving issues promptly and efficiently.
• Assisting with other administrative tasks as required.

Requirements

• 3-5 years of experience in a receptionist or administrative role, preferably in a corporate environment.
• Proficient in Google Workspace (Gmail, Google Docs, Google Sheets, Google Forms) and MS Office suite (Word, Excel, etc.)
• Professional appearance and demeanor.
• Must be able to lift, push, and pull up to 25 lbs.
• Ability to sit, stand, and walk for extended periods.
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• Proactive, resourceful, and have strong attention to detail.
• High school graduate or equivalent.

Nice-to-haves

• Associate's Degree or equivalent years of experience in Business
• Savvy in basic IT

Benefits

• Paid time off
• Healthcare benefits
• 401(k) plan with a company match
• Employee stock purchase plan (ESPP)
• Short-term and long-term disability coverage
• Life insurance
• and more.