Office scheduler/ administrator assistant

$33,550 - $37,461/Yr

Premier Notary Service - Port Saint Lucie, FL

Part-time,Full-time

Port Saint Lucie, FL

Sporting Goods, Hobby, Musical Instrument, Book, and Miscellaneous Retailers

About the position

We are seeking a detail-oriented and organized Office Administrator to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing exceptional administrative support and customer service. This position requires a proactive individual with strong communication skills and the ability to manage multiple tasks efficiently.

Responsibilities

• Handle incoming calls with professionalism, demonstrating excellent phone etiquette.
• Manage scheduling and appointments for staff, ensuring optimal use of time and resources.
• Perform data entry tasks accurately and efficiently, maintaining up-to-date records.
• Assist with proofreading documents to ensure accuracy and clarity in all communications.
• Provide administrative support including filing, organizing documents, and maintaining office supplies.
• Communicate effectively with clients and staff, addressing inquiries and resolving issues promptly.
• Support the medical receptionist duties as needed, including managing patient information confidentially.

Requirements

• Strong customer service skills with a focus on creating positive experiences for clients and visitors.
• Experience in front desk operations or administrative roles is highly desirable.
• Proficient in data entry with attention to detail to ensure accuracy in records management.
• Excellent organizational skills to manage multiple tasks and prioritize effectively.
• Familiarity with proofreading techniques to enhance document quality.
• Ability to work collaboratively within a team while also being self-motivated in individual tasks.

Nice-to-haves

• Bilingual skills, particularly in Spanish, are a plus for effective communication with diverse clientele.