Office Services Associate

$35,360 - $37,440/Yr

Kodiak 5 - Washington, DC

Full-time - Entry Level

Washington, DC

About the position

The Office Services Associate plays a crucial role in maintaining the operational efficiency of the office environment. This position involves a variety of tasks including inventory management, office setup for meetings, and assisting with IT troubleshooting. The associate ensures that office supplies are stocked, kitchens and conference rooms are maintained, and that all office equipment is functioning properly. This role is essential for supporting the overall productivity of the office and providing a welcoming environment for staff and visitors.

Responsibilities

• Conducts inventory, orders and stocks office and kitchen supplies.
• Maintains kitchens and conference rooms and restocks supplies when necessary.
• Set-up and breakdown of conference rooms for meetings, including audio/visual if needed.
• Assists with setting up offices for new hires and ensures visiting offices are cleaned and setup.
• Assists IT with troubleshooting non-complex IT issues.
• Assists with office moves and changes, including setting-up computer hardware and phone extensions.
• Coordinates and handles copy projects, print jobs, binding projects and scanning.
• Collects and distributes mail, posts outgoing mail and creates Fed Ex labels for outgoing shipments.
• Maintains the postage machine and all copiers and printers, including adding paper and toner cartridges.
• Identifies vendors to service and perform maintenance on speaker phones, projectors, screens and equipment.
• Coordinates minor leasehold improvements and repairs, under the direction of the Office Administrator/Supervisor.
• Must be available to assist Hospitality as needed.

Requirements

• At least 1 year of Hospitality or Catering Serving experience is preferred.
• Office Services experience is also preferred but training is available.
• Experience working within a law firm or professional services environment is preferred.
• Proficient with Microsoft Office Applications.
• Strong written and verbal communication skills.
• Ability to work both individually and as a member of a team.
• Strong organizational skills and prioritization skills.

Nice-to-haves

• A broad range of technical ability with a willingness to learn new software/applications.
• Experience in a fast-paced office environment.

Benefits

• Full-time position with a pay range of $17.00 - $18.00 per hour.
• Monday to Friday schedule with 8-hour shifts.