Office Services Clerk

Bradley Arant Boult Cummings Llp - Birmingham, AL

Full-time

Remote - Birmingham, AL

Professional, Scientific, and Technical Services

About the position

The Office Services Clerk is responsible for providing reception, hospitality, and administrative support to the office, ensuring a professional image of the firm through positive interactions with attorneys, staff, clients, and visitors. This role involves handling a high volume of calls, greeting guests, and performing various administrative tasks, all while working on-site five days a week.

Responsibilities

• Monitor and stock copy centers with office supplies
• Monitor and stock conference rooms with office supplies and beverages
• Assist in maintaining guest offices and vacant offices
• Assist with internal office moves, preparing for new hires, and clearing offices after departures
• Work with appropriate teams to update office floor maps
• Assist with scheduling and maintaining office cleanliness
• Assist with weekly and monthly office events and initiatives
• Move and set up tables, chairs and other equipment and supplies in conference rooms, break rooms and other meeting spaces including outdoor locations and off-site locations
• Assist with delivering office supplies requests
• Assist with routine cleaning of breakroom and beverage area equipment
• Provide back up coverage to receptionist
• Assist with identifying areas of opportunity to improve the overall office appearance
• Provide back up support to the Office Administrator, Office Services Manager and Facilities Maintenance Specialist as needed
• Other duties, as assigned

Requirements

• Ability to work on-site five days per week
• Ability to move approximately up to 25 lbs. unassisted
• Ability to move larger items and heavier weights with assistance
• Ability to bend, kneel, stand, lift and perform physical labor repetitively
• Dependable transportation, proof of auto insurance, and a good driving record
• Ability to work unusual hours, nights and/or weekends
• Working knowledge of Microsoft Outlook, Word and Excel is desired
• Excellent oral and written communication skills
• Accuracy, attention to detail, and good organizational skills
• Ability to work under pressure in a fast-paced environment
• Strong time-management skills and ability to multi-task
• Strong client service focus and ability to work effectively in a team environment
• Self-motivation and ability to work with minimal supervision

Nice-to-haves

• Customer service experience (2 years preferred)

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Paid time off
• Vision insurance