OFFICE SERVICES SUPERVISOR I (TYPING)
State of California - Sacramento, CA
posted 16 days ago
About the position
The Office Services Supervisor I (Typing) performs general supervision of clerical operations and updates established procedures and methods to meet the changing needs of Area operations. This role includes providing direct supervision and guidance to subordinate clerical staff, assigning and controlling equitable workloads within the clerical unit, and ensuring that information pertaining to each clerical desk assignment is circulated and updated. The supervisor maintains the clerical vacation schedule, ensuring appropriate coverage for excellent customer service. Responsibilities also include ensuring timely submission of monthly, quarterly, and annual reports, reviewing attendance reports for non-uniformed clerical employees, and overseeing requisition and ordering processes. The position requires processing and maintaining confidential documents and reconciling collected moneys weekly. Other duties may be assigned as necessary.
Responsibilities
- Supervise clerical operations and update procedures to meet changing needs.
- Provide direct supervision and guidance to subordinate clerical staff.
- Assign and control equitable workloads within the clerical unit.
- Circulate and update information related to clerical desk assignments.
- Maintain clerical vacation schedule and ensure appropriate coverage.
- Ensure timely submission of monthly, quarterly, and annual reports.
- Review Attendance Reports for non-uniformed clerical employees.
- Utilize Fiscal to requisition and order supplies.
- Oversee orders from Supply Services.
- Receive, open, and distribute incoming mail and packages.
- Process Employer's Report of Occupational Injury and Illness forms.
- Maintain confidentiality of documents and reconcile collected moneys weekly.
Requirements
- Experience in supervising clerical operations.
- Ability to manage workloads and maintain schedules.
- Strong organizational and communication skills.
- Proficiency in using fiscal requisition systems.
Nice-to-haves
- Excellent interpersonal skills.
- Above average written and verbal communication skills.
- Ability to multi-task and work as part of a team.
- High degree of initiative and ability to work with minimal supervision.
Benefits
- Full-time permanent position with regular days off on Saturday and Sunday.
