Office Specialist II
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About The Position
Join a dedicated team of professionals in a rewarding civil service career as an Office Specialist II with the Maine Bureau of Emergency Medical Services (EMS). Maine EMS is a bureau located within the Department of Public Safety. The Maine EMS system includes the Board of EMS, Maine EMS staff, the Medical Direction and Practice Board, and committees of the Board of EMS. In this role, you will provide advanced administrative support to the bureau, utilizing your knowledge of office processes and diverse administrative functions. The responsibilities of this position require independent judgment, initiative, and decision-making on complex administrative matters. As an Office Specialist II, your primary responsibilities will include ensuring compliance with State policies, particularly those concerning human resource components of security protocols and confidentiality policies for state business purposes. You will independently compose, review, edit, and approve correspondence, coordinate accounting and general operating activities, and assemble financial statements while evaluating work operations and procuring supplies. Additionally, you will research federal grant programs, prepare applications, interpret and administer program requirements, and prepare financial statements and expenditure reports. You will also recommend capital expenditures and disbursements for grant funds, develop and recommend new work methods and administrative policies/procedures to improve existing work practices, and attend board/committee meetings to provide secretarial services.
