Office Staff - Attendance Secretary Part-Time (Beulah Ralph Elementary School)

$35,880 - $46,654/Yr

Columbia Public Schools - Columbia, MO

Part-time - Entry Level

Columbia, MO

Educational Services

About the position

The Office Staff - Attendance Secretary position at Beulah Ralph Elementary School is a part-time role designed to provide essential clerical support within the school environment. This position is crucial for maintaining the smooth operation of the school office, as it involves welcoming visitors, parents, students, and school personnel. The Attendance Secretary will be responsible for managing student attendance records, handling phone inquiries, and performing various clerical duties that contribute to the overall efficiency of the school office. The role requires a friendly and professional demeanor, as the individual will interact with a diverse group of people, including students, teachers, and administrators, on a daily basis. In this position, the Attendance Secretary will utilize computer systems and office equipment to perform general clerical tasks such as filing, typing correspondence, and maintaining appropriate records. The individual will also prioritize their workload effectively to manage multiple tasks simultaneously, ensuring that all responsibilities are handled in a timely manner. Additionally, the Attendance Secretary will be expected to call parents of students who are absent, providing a vital communication link between the school and families. The role also includes providing assistance to the school nurse and adhering to the policies and procedures set forth by the Board of Education. The ideal candidate for this position will possess a high school diploma, with a preference for those who have completed business school or have an associate's degree. Prior clerical experience and familiarity with office equipment and Microsoft Office software are also preferred. The successful candidate will demonstrate strong interpersonal communication skills and the ability to work effectively in a fast-paced and sometimes chaotic environment, ensuring that all interactions are handled with professionalism and care.

Responsibilities

• Interact with and greet visitors, parents, students, and school personnel.
• Provide general support to the school office.
• Utilize computer and other office equipment.
• Perform general clerical duties such as answering the phone and filing.
• Prioritize workload and work flow in the office.
• Handle multiple tasks simultaneously.
• Keep record of student attendance and tardy information.
• Call parents of students who are absent.
• Type correspondence and maintain appropriate files.
• Provide assistance to the school nurse.
• Understand and adhere to Board policies and procedures.
• Perform other duties and responsibilities as assigned.

Requirements

• High school diploma required; business school or associate's degree preferred.
• Prior clerical experience preferred.
• Prior use of office equipment preferred.
• Knowledge of Microsoft Office software preferred.
• Strong computer skills including word processing, spreadsheets, and databases.

Nice-to-haves

• Professional and friendly demeanor.
• Ability to work well with a variety of individuals in a fast-paced environment.
• Excellent interpersonal communication skills.