Garver - Little Rock, AR
posted 3 months ago
The Office Support Administrator II plays a crucial role in the daily operations of the office by applying specific knowledge and principles at an above basic level. This position encompasses a variety of tasks that range from routine administrative duties to more complex responsibilities. The Office Support Administrator is expected to provide essential support services, including receptionist duties, phone management, and typing services, while also assisting with conferences, meetings, and local office events. The role requires maintaining schedules and calendars for others, completing forms, and assisting with project documentation and other special assignments as needed. In this position, the Office Support Administrator will greet incoming guests and vendors, manage phone calls, and handle package pickups and deliveries. They will sort and distribute incoming mail, prepare outgoing mail and packages, and order, check in, and distribute general office supplies. Advanced typing, copying, printing, and binding tasks are also part of the job, along with scanning and sending documents to clients and other offices. The administrator will perform above basic data entry in the Vision system, service office vehicles, and assist with vehicle tag renewals. Additionally, they will coordinate office events and parties, assist with travel arrangements, and ensure the cleanliness of office areas, working closely with cleaning services. The role also involves coordinating meetings, preparing agendas and meeting minutes, and may require attendance at meetings. The Office Support Administrator may code, route, and track invoices, prepare expense reports, and generate various documents such as letters and memos. They will also create advanced spreadsheets and presentations, actively participate in inner-office activities, and contribute to building a positive office culture. The position requires the ability to bend and lift 20 to 30 lbs, and it is an on-site role.