Office Support Associate - Siebel School of Computing and Data Science

University of Illinois - Urbana, IL

Full-time - Entry Level

Urbana, IL

Educational Services

About the position

The Office Support Associate at the Siebel School of Computing and Data Science provides essential administrative support to faculty and students, ensuring smooth operations within the school. This role involves handling inquiries, scheduling meetings, making travel arrangements, and maintaining records, all while adhering to university policies and procedures.

Responsibilities

• Provide support for faculty and their students, addressing routine inquiries and requests.
• Gather and provide factual information from various sources, including explaining procedures and schedules.
• Arrange internal and external meetings for faculty members, including scheduling and room reservations.
• Maintain an electronic file of faculty biographical data forms.
• Make travel arrangements for faculty and students, including airline and hotel reservations.
• Support students with conference registration, travel, and purchasing research supplies.
• Handle arrangements for visitors, including guest speakers and faculty candidates, creating itineraries as needed.
• Collaborate with the school business office on purchasing and travel reimbursement requests.
• Serve as back-up during the absence of other faculty support staff members.
• Perform additional duties to further the mission of the school.

Requirements

• High school diploma or equivalent.
• Eighteen months of experience in office/clerical activities or relevant college coursework.

Nice-to-haves

• Strong written and verbal communication skills.
• Demonstrated attention to detail.
• Ability to understand and apply department and university policies and procedures.

Benefits

• Hybrid work options may be available after the training period.