Office Support Manager

About the position

The Office Support Manager is responsible for the supervision and control of general office functions, including light Human Resource administration including union administration duties (where applicable). Primarily supervises day-to-day data collection and supervises or completes basic accounting reports. Assists unit management in completion of standard monthly management reports.

Responsibilities

• Manages and guarantees disbursement of payroll, benefits, and taxes consistent with government wage and hour laws
• Ensures the processing of new hires, temporary workers, transfers, promotions and terminations is accurate and timely
• Communicates actively with Operations, Human Resources and Billing to review cross-departmental impacts and reconciles data sharing
• Leads regular preparation of relevant management reports, including weekly, monthly, quarterly and year-end reports
• Responsible for the operation of all accounting systems and records, including, but not limited to, cash receipts, expenditures, investments, purchasing, inventory, assets and payroll
• Ensures that written performance evaluations of supervised employees are completed as required, provides continuous feedback on personnel performance issues, and takes immediate action to recognize achievements and address deficiencies or problems
• Leads and nurtures a work culture that promotes open, frequent and dynamic communication among staff, stimulating teamwork to accomplish desired goals and objectives
• Meets deadlines for financial documents
• Reconciles bank accounts and verify the bank balance with the general ledger
• Supervises all month-end and year-end accounting procedures including preparation and entry of journal entries for Accounts Payable, Accounts Receivable, Payroll and General Ledger computer systems

Requirements

• Requires a minimum of 2 years of experience in accounting and payroll
• Bilingual in Spanish is preferred
• Bachelor's degree or equivalent experience preferred
• Ability to work in a fast-paced environment
• Ability to handle confidential information
• Ability to manage in a diverse environment with a focus on client and customer service
• Requires strong interpersonal skills
• Requires effective verbal and written communication skills
• Experience in Microsoft Office with advanced skills in Microsoft Excel