Office Support Specialist - Information Trust Institute

$43,098 - $43,098/Yr

University of Illinois - Urbana, IL

Full-time - Entry Level

Hybrid - Urbana, IL

Educational Services

About the position

The Office Support Specialist at the Information Trust Institute, University of Illinois at Urbana-Champaign, plays a crucial role in supporting faculty, staff, students, and research centers. This position involves coordinating various office support functions essential for the administration of the unit, including travel arrangements, event coordination, reporting, and communication tasks.

Responsibilities

• Process travel requests and reimbursements for faculty, staff, and students.
• Coordinate logistics for external visitors, including travel and on-site arrangements.
• Assist in procuring materials and services for events and visitors.
• Maintain records of fiscal transactions and advise on expenditures.
• Coordinate and support meetings and events, including logistics and materials preparation.
• Request, collect, and compile content for quarterly and annual reports.
• Assist with entering student appointments and managing access requests.
• Compose correspondence and reports confidentially and accurately.
• Gather and maintain data for reporting and communications.
• Attend meetings and perform other related duties as assigned.

Requirements

• High school diploma or equivalent.
• Two years of college coursework or work experience in office/clerical activities.
• One year of work experience comparable to the second level of this series.
• Proficiency with Microsoft Office software.
• Knowledge of University of Illinois policies and procedures.

Nice-to-haves

• Familiarity with travel, purchasing, and vendor payment processes.
• Ability to learn web-based content management systems.
• Excellent organization and communication skills.

Benefits

• Hybrid work options may be available.
• Entry-level salary of $40,400.10 ($20.72/hour).