OMJCC-Administrative Assistant

OMJCC - Cleveland, OH

Full-time - Entry Level

Cleveland, OH

About the position

The Administrative Assistant will support the Executive Director at Ohio Means Jobs Cleveland Cuyahoga County by managing various administrative tasks, ensuring efficient office operations, and maintaining accurate records. This role is essential for organizing documentation, preparing materials for meetings, and assisting with financial processes.

Responsibilities

• Organize and maintain filing system, review documents, and proofread reports.
• Print, assemble and prepare materials for presentations or meetings.
• Compile and draft correspondence. Prepare ongoing mail and as needed fax, copy, scan, and email documents.
• Develop and publish agency calendar and semiannual newsletters.
• Record receipt of donations, event orders and grants. Compile monthly reports for Grantors and assist with grant applications and renewals.
• Maintain and update Agency donor database.
• Process payments for Agency monthly bills by verifying invoices, preparing, and mailing checks, online payments, making deposits, invoicing, and running financial reports.
• Provide the accountant with accurate records, rescripts, etc. monthly on a timely basis.
• Place service calls for the maintenance and repair of office equipment.
• Perform other administrative responsibilities as assigned by supervisor.

Requirements

• Ability to pass a background check.
• Valid driver's license.