On-Site Administrative Assistant

Brink Constructors - Warren Air Force Base, WY

Full-time - Entry Level

Warren Air Force Base, WY

Heavy and Civil Engineering Construction

About the position

The Administrative Assistant at Brink Constructors, Inc. plays a crucial role in providing administrative, secretarial, and clerical support to ensure an efficient project environment. This full-time position is based in a field trailer office in Cheyenne, WY, and involves a variety of tasks aimed at maintaining office operations and supporting project management activities.

Responsibilities

• Perform day-to-day administrative tasks such as maintaining information files and processing paperwork.
• Observe, receive, and obtain information from all relevant sources.
• Prepare outgoing mail for distribution.
• Fax, scan, and copy documents as needed.
• Maintain office filing and storage systems.
• Update and maintain databases.
• Retrieve information when requested.
• Type documents, reports, and correspondence.
• Coordinate and organize appointments and meetings when needed.
• Monitor and maintain office supplies.
• Perform work-related errands as requested, such as going to the post office and bank.
• Conduct daily clean-up of the office.
• Assist in booking travel and lodging arrangements as needed.
• Save daily reports, three-week rolling schedules, JHA's, and Equipment Reports on the file server.
• Organize the file server.
• Assist in updating the manpower board based on reports from the Construction Manager or above.
• Print and compile workbooks/project books.
• Update pole plans with information from management and submit to the owner.
• Fill out and submit ECR to the owner with information from the daily report from the foreman.
• Perform other duties as assigned.

Requirements

• Must submit and pass a pre-employment drug test.
• Previous office experience is required.
• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
• Knowledge of principles and processes for providing customer and personal services, including customer needs assessment and evaluation of customer satisfaction.

Nice-to-haves

• High School Diploma or GED; business college experience is helpful.
• Active listening skills to understand others' points effectively.
• Effective speaking skills to convey information clearly.
• Service orientation with a focus on helping others.
• Critical thinking skills to evaluate solutions and approaches to problems.
• Competent computer skills including MS Office or equivalent.
• Internet skills including the use of emails, group messaging, and data collection.
• Ability to multi-task effectively.

Benefits

• 401(k) with company match (traditional & Roth available)
• Paid Holidays and PTO
• Parental Leave
• Medical, Dental, Vision
• Additional Voluntary benefits available
• Employee Discounts
• Company paid Health Plan (HDHP 5,000 - other plan options available for cost)
• Long Term Disability
• 1X Base Salary life Insurance
• Employee Assistance Program