On-Site Payroll Specialist-Entry Level

The Employer Group - Verona, WI

Full-time - Entry Level

Verona, WI

Administrative and Support Services

About the position

The Employer Group is seeking a motivated entry-level Payroll Specialist to join their team. This role involves processing payroll for over 400 employees, ensuring accurate taxation and deductions, and providing guidance to clients and employees regarding payroll-related inquiries. The position emphasizes customer service, teamwork, and integrity, contributing to the overall satisfaction and well-being of both employees and clients.

Responsibilities

• Accurately process payroll for 400+ employees on a weekly and biweekly basis.
• Process payroll related changes (addresses, pay rates, W-4's, bank accounts, etc.) for clients and employees.
• Provide employees and clients with guidance to submit and review payroll information.
• Ensure accurate taxation and deductions are applied to each account.
• Maintain accurate record keeping of all payroll documents.
• Accurately respond to client and employee inquiries regarding payroll issues or concerns.
• Take responsibility for understanding the individual client's business and its corresponding payroll needs.
• Maintain continuous open communication with clients and internal staff regarding clients' needs and expectations to ensure client satisfaction.
• Maintain general working knowledge of the employee benefits and other services offered by TEG by participating in cross-training and other learning opportunities.
• Stay current on payroll practices and legal compliance and share knowledge accordingly.
• Inform clients of federal and state employment regulations and ensure they are meeting those requirements in applicable employment law (minimum wage, overtime, deductions, etc.) and applicable employment practices.
• Ensure new hire paperwork is entered into payroll database accurately.
• Review and enter paid time off policies into payroll database.
• Perform audits of payroll work done by other members of the payroll department.

Requirements

• Associate's degree in finance, accounting, or business-related field or commensurate experience.
• At least one year of applicable payroll processing experience or accounting/finance experience preferred.
• Ability to learn federal, state and local wage and deduction laws, regulations and rules.
• Excellent attention to detail.
• Excellent communication skills including writing, speaking and the ability to adapt communication style to fit the situation and audience.
• Excellent organizational and time management skills; ability to plan and coordinate work independently balancing multiple work demands in a fast-paced environment.
• Excellent problem-solving skills.
• Ability to be customer-focused and quality-driven with strong customer service skills and focus.
• Ability to exhibit integrity in work product and in interactions with clients and other staff.
• Ability to hold one's self accountable for actions, successes, and failures.
• Ability to be flexible in the work environment and willing and able to adapt to changing organizational needs.
• Ability to operate in an open, honest and forthright manner in order to build and maintain relationships with a diverse population.
• Ability to work in a fast-paced environment with minimal supervision.
• Ability to maintain confidentiality.
• Ability to effectively work both independently and cooperatively as part of a team.
• Ability to analyze data, draw appropriate conclusions and recommend solutions.
• Willingness to gain knowledge and listen to others.
• Demonstrated computer and software skills required; proficiency with Microsoft Office Suite and databases.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance