Onboarding Specialist Admin - Temporary

$39,998 - $39,998/Yr

Allied Universal - Oxnard, CA

Part-time - Entry Level

Oxnard, CA

10,001+ employees

Administrative and Support Services

About the position

The Onboarding Specialist Admin role at Allied Universal is a temporary position focused on facilitating the New Employee Orientation (NEO) process. This position is crucial in setting the tone for new hires' experiences and is part of the Security Professional Onboarding and Development program. The specialist will ensure that all necessary materials and documentation are prepared and verified for new employees, contributing to a smooth onboarding experience.

Responsibilities

• Prepare for New Employee Orientation daily; ensure classroom has the necessary tools (welcome packets, drug test kits, Chromebooks, headphones, pay cards, etc.) required to complete orientation
• Verify Form I-9 documents, administer drug tests
• Initiate onboarding documents via Applicant Tracking System
• Complete employer section of Form I-9 documents
• Update iCIMS - ensure all required iForms are complete
• Advance new hire in WinTeam (WT)
• Update required fields in WT
• Enter compliance codes
• Enter direct deposit
• Assist with Invoices

Requirements

• High School diploma or equivalent
• Prior work experience in a professional administrative environment
• Able to focus and multi-task in a busy environment
• Ability to successfully handle stressful situations in a calm and professional manner
• Effective management skills; able to coordinate with multiple employees with diverse personalities and engage them to perform at optimum levels
• Highly proficient and fully functional in all Microsoft Office applications and able to effectively utilize all available office management technology
• Ability to take initiative, successfully handle and prioritize multiple competing assignments and effectively manage deadlines

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Basic life insurance
• AD&D insurance
• Disability insurance
• Enrollment in 401(k) plan
• Eight paid holidays annually
• Five sick days
• Four personal days
• Vacation time offered at an accrual rate of 3.08 hours biweekly