Onboarding Specialist- HR Admin

$45,000 - $65,000/Yr

Unclassified - Jacksonville, FL

Full-time

Jacksonville, FL

About the position

Lickety Split Air, Plumbing, Electric is a leading company in the HVAC industry, specializing in providing high-quality air conditioning, plumbing, and electrical services. We are dedicated to delivering exceptional customer experiences and are committed to maintaining a positive work environment for our employees. The Onboarding Specialist - HR Admin will play a crucial role in supporting the HR department by providing administrative assistance and ensuring smooth onboarding processes for new employees. This position requires a proactive individual who can manage various administrative tasks while maintaining a high level of organization and attention to detail. The Onboarding Specialist will be responsible for a variety of tasks including answering phones, handling correspondence, and managing office supplies. The role also involves organizing and scheduling meetings, appointments, and travel arrangements, as well as maintaining and updating company records, databases, and filing systems. Additionally, the specialist will assist in the preparation of reports, presentations, and other documents, manage incoming and outgoing mail and packages, and prepare new employee onboarding materials while assisting in orientation sessions. Moreover, the Onboarding Specialist will maintain employee records, attendance, and leave records, process payroll accurately and on time in collaboration with the finance department, and ensure compliance with payroll policies, procedures, and regulations. Handling payroll-related inquiries from employees and resolving issues promptly will also be part of the responsibilities. The specialist will assist in organizing company events and employee engagement activities, contributing to a positive workplace culture.

Responsibilities

• Provide administrative support such as answering phones, handling correspondence, and managing office supplies.
• Organize and schedule meetings, appointments, and travel arrangements.
• Maintain and update company records, databases, and filing systems.
• Assist in the preparation of reports, presentations, and other documents.
• Manage incoming and outgoing mail and packages.
• Prepare new employee onboarding materials and assist in orientation sessions.
• Maintain employee records, attendance, and leave records.
• Process payroll accurately and on time, collaborating with the finance department.
• Ensure compliance with payroll policies, procedures, and regulations.
• Handle payroll-related inquiries from employees and resolve issues promptly.
• Assist in organizing company events and employee engagement activities.

Requirements

• Proven experience as an Administrative Assistant or in a similar role.
• Familiarity with HR processes and basic knowledge of payroll processing.
• Proficiency in MS Office Suite and other relevant software applications.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy in work.
• Ability to handle sensitive and confidential information with discretion.
• Excellent communication and interpersonal skills.
• A proactive and positive attitude with the ability to work independently and as part of a team.

Benefits

• Base pay range of $45K - $65K per year.
• Opportunities for professional development and career growth.