Onboarding Specialist

$47,840 - $49,920/Yr

TEKsystems - Baltimore, MD

Full-time - Entry Level

Baltimore, MD

10,001+ employees

Professional, Scientific, and Technical Services

About the position

The Onboarding Specialist at TEKsystems is responsible for managing the onboarding process for new hires, ensuring compliance with standard practices and procedures. This role involves maintaining HR electronic files, assisting with human resources support activities, and providing a high level of customer service throughout the onboarding experience. The specialist will work closely with various departments and candidates to ensure timely and accurate completion of all required documentation and processes.

Responsibilities

• Contributes to the achievement of established department goals and objectives and adheres to department policies, procedures, quality standards, and safety standards.
• Ensures compliance with standard onboarding practices and procedures.
• Follows up with appropriate departments/vendors/candidates at various stages of the process to ensure required documentation is accurate and timely.
• Maintains HR electronic files and records, assists with human resources support activities.
• Answers questions regarding general employment practices, employee benefits, and other HR policies.
• Monitors and reviews all returned employment documents and final review of employment application, immigration, background checks, pre-employment health screen, required training, etc., for necessary completion prior to moving to the next step in the hire process.
• Partners with recruiters to send, receive, and track required pre-employment documentation for new hires; communicates with hiring managers, recruiters, Occupational Health, and new hires on an ongoing basis.
• Responds to questions and requests from internal and external customers.
• Responsible for creation and maintenance of associate employment files.
• Responsible for preparation of new hire paperwork for orientation and entry into HRIS system.
• Responsible for the successful and timely onboarding of all new hires once the final offer is accepted and the associate attends orientation.
• Proactively identifies barriers to timely new hire onboarding and engages new hires and/or additional team members as needed to resolve.
• Responsible for successful follow up and timely transfer of current internal associates moving to new roles with MedStar Health, to include proper confirmation of all required documentation and entry into HRIS system.
• Responsible for timely and accurate completion of assigned duties.
• Stays in constant communication with candidates, recruiters, and hiring managers to ensure timely completion of all required steps of the hiring process.
• Participates in meetings and on committees and represents the department and hospital in community outreach efforts.
• Participates in multi-disciplinary quality and service improvement teams.
• Performs other duties as assigned.

Requirements

• Recent Bachelor's degree or experience working with Excel and scheduling.
• 1-2 years of onboarding experience, scheduling experience, administrative experience, or similar.
• 1-2 years of recent high volume scheduling experience or administrative experience, or HR experience.

Nice-to-haves

• Associates Degree or Bachelor's Degree preferred but not required.

Benefits

• Competitive hourly wage of $23 - $24 per hour.
• Opportunity to work with a leading company in technology services and talent services.