Onboarding Specialist

$62,192 - $100,984/Yr

Unclassified

Full-time - Entry Level

10,001+ employees

About the position

This position performs general in-person onboarding related tasks such as new hire I-9 validation, collection of local tax and union forms, and compliance related document processing. The role utilizes various programs to ensure the seamless integration of candidates into the workforce. It involves confirming and validating hiring plans with the hiring manager and supporting the external partner for the execution of the external hiring plan. Additionally, the position identifies onboarding inefficiencies and provides insights and recommendations for improving processes. Documentation of new hires throughout the onboarding process is a key responsibility, along with handling confidential information. The position also manages the internal bid processes, which includes maintaining the internal vs. external hiring ratio and preparing internal candidates per compliance guidelines.

Responsibilities

• Performs pre-boarding/onboarding activities and programs (e.g., I-9, validate background checks, coordinates scheduling, support biometrics and fingerprinting, etc.)
• Posts, collects, and audits bid list, ensures accurate hiring ratio, performs Driver Qualification Files (DQF; e.g., licensing, background check, schedules road test, drug screening for Feeder drivers, etc.)
• Keeps internal candidate notes on the bid files.
• Coordinates drug screening for drivers.
• Assists with Integrad list of drivers for internal drivers.

Requirements

• Must be located in the same geographic location as the job or be willing to self-relocate to the area
• Strong time management, organization, and problem-solving skills
• Strong written and oral communication skills
• Demonstrated knowledge of Microsoft Office product (Excel, PowerPoint, Word, OneNote)
• Relevant HR experience
• Ability to travel and work in multiple locations

Nice-to-haves

• Bachelor's degree or international equivalent
• Previous UPS experience

Benefits

• Medical/prescription drug coverage
• Dental coverage
• Vision coverage
• Flexible Spending Account
• Health Savings Account
• Dependent Care Flexible Spending Account
• Basic and Supplemental Life Insurance & Accidental Death and Dismemberment
• Disability Income Protection Plan
• Employee Assistance Program
• 401(k) retirement program
• Vacation
• Paid Holidays and Personal time
• Paid Sick and Family and Medical Leave time as required by law
• Discounted Employee Stock Purchase Program