Onboarding Specialist

National City, CA

About the position

The HR Onboarding Specialist will have the following key responsibilities, which include but are not limited to: The HR onboarding specialist is the primary point of contact for and provides critical support to candidates, managers, and internal HR and business stakeholders. The HR onboarding specialist is responsible for ensuring timely execution and completion of all onboarding requirements for new hires. Welcomes newly hired employees and executes the engagement plan throughout the onboarding journey; manages the end-to-end onboarding process, ensuring a great experience for new employees. Acts as a subject matter expert and makes recommendations on how to improve process efficiency. Ensures compliance with all processes and maintains a high level of confidentiality at all times. Challenges status quo and proactively identifies process improvements. Identifies innovative and creative new ways to onboard new employees/reach a more scalable and measurable onboarding experience. Manage the Onboarding mailbox and administer requests as necessary. Support the onboarding process for Nordic employees, including basic understanding of Nordic's benefits and payroll practices to ensure a positive employee experience. Audit and review employee file documentation for compliance and proper storage. Maintain compliance with client requirements, as well as federal and state regulations. Provide administrative support to departmental leadership team. Work on projects that may be assigned on an ad hoc basis and may assist other corporate initiatives as necessary.

Responsibilities

• Act as the primary point of contact for candidates, managers, and internal HR and business stakeholders.
• Ensure timely execution and completion of all onboarding requirements for new hires.
• Welcome newly hired employees and execute the engagement plan throughout the onboarding journey.
• Manage the end-to-end onboarding process, ensuring a great experience for new employees.
• Act as a subject matter expert and make recommendations on process efficiency improvements.
• Ensure compliance with all processes and maintain confidentiality.
• Challenge the status quo and proactively identify process improvements.
• Identify innovative ways to onboard new employees and create a scalable onboarding experience.
• Manage the Onboarding mailbox and administer requests as necessary.
• Support the onboarding process for Nordic employees, understanding their benefits and payroll practices.
• Audit and review employee file documentation for compliance and proper storage.
• Maintain compliance with client requirements and federal/state regulations.
• Provide administrative support to the departmental leadership team.
• Work on ad hoc projects and assist with other corporate initiatives as necessary.

Requirements

• At least 2 years’ experience within Human Resources, Compliance, and/or Employee Onboarding.
• Self-starter who pays attention to details and works well under pressure.
• Excellent written and verbal communication skills.
• Workday knowledge is highly preferred.
• Ability to assess problems and ask meaningful questions to understand issues.
• Demonstrated ability to maintain a high level of confidentiality.
• Ability to work independently and within a team environment.
• Proficient in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Ability to troubleshoot, identify improvements, and make simple decisions independently.
• Strong attention to detail with the ability to prioritize and handle multiple tasks.

Benefits

• Remote position.
• Travel up to 5% of the time.
• Supportive work environment focused on making a difference and career growth.