Unclassified - New York, NY
posted 2 months ago
The HR Onboarding Specialist will work closely with HR Managers, Assistant Directors, and Program/Affiliate Managers to provide support in scheduling candidates for appointments and preservice/orientation, processing and onboarding of new hires and internal job changes or transfers. This role is crucial in assisting candidates with the completion of onboarding tasks and required background/clearance paperwork, ensuring that all onboarding and compliance requirements are met. The specialist will communicate onboarding status and clearances to managers and other stakeholders, ensuring the accuracy of candidate information and assisting with any questions or concerns that may arise during the onboarding process. Key responsibilities include communicating with candidates, the recruiting team, and supervisors regarding scheduling, appointments, and the completion of required onboarding tasks. The specialist will coordinate with the recruiting team and other HR staff as necessary regarding both internal and external candidates, including managing effective dates, changes in status, and withdrawals from processing. The role involves initiating hires and staffing changes through Workday and completing necessary verifications, such as professional licenses, as appropriate. The HR Onboarding Specialist will conduct onboarding appointments with candidates to collect and verify required documentation, assisting them with the completion of onboarding tasks and processing of new hire forms and other required paperwork. This position also requires obtaining all necessary authorizations for required background checks and clearances, processing appropriate checks utilizing various electronic systems, and maintaining a clearance database. Ensuring the accuracy and completeness of new hire processing and information is essential, as is tracking the completion of all new hire paperwork and receipt of necessary background clearances for assigned candidates. The specialist will maintain compliance with all internal and oversight agency processes and procedures, as well as all applicable State and Federal requirements in processing and onboarding candidates. Additionally, the specialist will respond to all general HR inquiries, audits, and requests, and perform all other duties as assigned.