Onboarding Specialist

$41,600 - $41,600/Yr

010 Young Adult Institute, Inc. - New York, NY

Full-time - Entry Level

New York, NY

1,001-5,000 employees

About the position

The HR Onboarding Specialist plays a crucial role in supporting the onboarding process for new hires and internal job changes at YAI. This position involves close collaboration with HR Managers, Assistant Directors, and Program/Affiliate Managers to ensure a smooth onboarding experience, compliance with requirements, and effective communication with candidates and stakeholders.

Responsibilities

• Communicates with candidates, recruiting team, and supervisors regarding scheduling, appointments, and completion of required onboarding tasks.
• Coordinates with recruiting team and other HR staff regarding internal and external candidates, including effective dates and changes in status.
• Initiates hires and staffing changes through Workday and completes verifications as appropriate.
• Conducts onboarding appointments with candidates to collect and verify required documentation and assists with onboarding tasks.
• Obtains necessary authorizations for background checks and clearances, processes checks using electronic systems, and maintains clearance database.
• Ensures accuracy and completeness of new hire processing and tracks completion of all new hire paperwork and background clearances.
• Maintains compliance with internal and oversight agency processes and applicable State and Federal requirements.
• Communicates onboarding status, processing delays, and withdrawals to supervisors and stakeholders, ensuring timely scheduling for preservice/orientation.
• Responds to general HR inquiries, audits, and requests.
• Performs all other duties as assigned.

Requirements

• HS Diploma or its educational equivalent.
• Strong oral and written communication skills.
• Excellent organizational skills, ability to multi-task and follow-up on outstanding items.
• Proficient with Microsoft Office, specifically Excel and Outlook.
• Ability to navigate electronic systems, such as HRIS/ATS software or other databases.
• Ability to work with all levels of staff and provide excellent customer service.
• Ability to maintain confidentiality at all times.

Nice-to-haves

• Bachelor's degree in Human Resources-related field.
• One (1) or more years of onboarding experience or other human resources experience.
• Previous experience performing data entry, customer service, or administrative tasks.
• Experience utilizing Workday for recruiting, onboarding, and/or other HCM functions.

Benefits

• Compensation of $20.00/hour
• Hybrid work model following initial training/orientation period.