Onboarding Specialist

$57,200 - $57,200/Yr

LE002 Flagship Facility Services LLC - San Jose, CA

Full-time - Entry Level

San Jose, CA

About the position

The Human Resources Onboarding Specialist is responsible for managing the onboarding process for new hires, ensuring a smooth transition from offer acceptance to the first day of work. This role involves coordinating background checks, processing pre-hire verifications, and delivering New Hire Orientation. The specialist will also provide updates to managers and candidates, ensuring accurate data flow and a positive onboarding experience.

Responsibilities

• Handle all steps necessary for bringing on a new hire after the offer acceptance.
• Conduct background checks and notify candidates post-clearance.
• Process pre-hire verifications and answer candidate questions.
• Process I-9s and deliver New Hire Orientation upon arrival.
• Provide daily updates to managers, candidates, and recruiters.
• Track the status of candidates and job requisitions in the Applicant Tracking System.
• Serve as a liaison between hiring managers, operations, and IT teams.
• Communicate with new hires and hiring managers regarding onboarding progress.
• Provide administrative HR support to the onsite HR team.
• Assist with employee transactions under the direction of RHRM.
• Create and interpret various reports using Excel and other MS Office Software.
• Assist with project oversight to ensure timely progress and completion.
• Maintain electronic employee files and company documents.

Requirements

• Bachelor's degree required; HR-related degree preferred.
• 2+ years of relevant work experience; experience in HR onboarding role preferred.
• Excellent verbal and written communication skills.
• Strong problem resolution skills and attention to detail.
• Ability to multi-task and rearrange priorities on short notice.
• Solid proficiency in Excel, Word, and PowerPoint.
• Experience with HR tools & technology, such as applicant tracking systems and/or HRIS modules.

Nice-to-haves

• Experience in a fast-paced work environment.
• Strong relationship building and presentation skills.
• Comfortable working in a team environment but also able to operate independently.

Benefits

• Competitive pay rate of $27.50 per hour.
• DailyPay option for immediate payment.
• Opportunities for professional development and growth.