Onboarding Specialist

$35,672 - $65,000/Yr

ABM Industries - Chicago, IL

Full-time - Mid Level

Chicago, IL

Specialty Trade Contractors

About the position

ABM Industries is seeking an HR Onboarding Specialist to manage and support the orientation programs for new hires in the Chicago region. This role is essential for ensuring that new employees are welcomed, informed, and prepared to integrate into the company culture. The specialist will coordinate the onboarding process, handle documentation, and serve as the primary contact for new employees during their initial phase at the company. Strong bilingual communication skills in English and Spanish are preferred, and the position offers a hybrid work arrangement.

Responsibilities

• Coordinate and manage the orientation process for new hires.
• Schedule and organize orientation sessions for new employees.
• Collect and maintain accurate records of all employee onboarding documentation.
• Ensure completion of all pre-employment paperwork and I-9s on orientation day.
• Conduct and facilitate orientation sessions to introduce new hires to company policies, culture, values, and procedures.
• Work closely with team leaders to arrange training schedules and departmental introductions.
• Schedule required training sessions for new employees, including company policies, technical systems, and job-specific training.
• Serve as the primary point of contact for new employees during their orientation process, addressing any questions or concerns.
• Develop and distribute welcome materials, guides, and resources to help new hires acclimate to the company culture.
• Collaborate with HR, TA, and hiring managers to develop onboarding schedules and plans tailored to each new hire's role and department.
• Track new hire progress and provide feedback to HR and department heads.
• Collaborate with HR Field and TA Team on day-to-day administrative tasks.
• Handle general HR queries from employees, providing assistance with policies, benefits, and other HR-related matters.

Requirements

• Minimum of 2 years of applicable experience in Human Resources, with a focus on onboarding, orientation or employee training.
• Bachelor's Degree in Human Resources Management or related field, or 5+ years of related experience in lieu of a degree.
• Strong interpersonal and communication skills, with the ability to connect with employees at all levels.
• Attention to detail, organizational skills, and the ability to multitask.
• Bilingual (Spanish) required.

Nice-to-haves

• Experience with a large hourly & distributed workforce is a strong plus.

Benefits

• Comprehensive benefits package including eligibility for a Company incentive or bonus program.