Onboarding Specialist

Northside Hospital - Atlanta, GA

Full-time - Entry Level

Atlanta, GA

Hospitals

About the position

The Onboarding Specialist at Northside Hospital plays a crucial role in welcoming newly hired employees and ensuring a smooth transition into the organization. This position involves assisting new hires with completing pre-employment requirements, facilitating background checks, and maintaining accurate records in the Applicant Tracking System and Human Resources Information System. The specialist is responsible for providing high-quality customer service and ensuring compliance with legal and company standards throughout the onboarding process.

Responsibilities

• Welcome newly hired employees and assist them with completion of all pre-employment requirements.
• Ensure a seamless transition from the recruitment process through clear and accurate communication.
• Facilitate background checks, I-9s, and completion of all required forms.
• Collect education and employment documents and review job description requirements.
• Record accurate information in the Applicant Tracking System (iCims) and the Human Resources Information System (Ultipro).
• Provide new hires with a high level of customer service and resolve problems resourcefully.
• Monitor completion of all pre-employment requirements to ensure new hires can attend orientation as scheduled.
• Compare background check report results to job description requirements to ensure compliance.
• Maintain records and documentation related to onboarding to comply with legal and company standards.
• Escalate concerns related to background checks and document authenticity to Onboarding Team Leadership and HR partners.
• Audit new hire data for accuracy in the ATS and HRIS systems.

Requirements

• High School Diploma or equivalent (GED).
• Two years of Human Resources or Customer/Client facing clerical experience.
• Basic knowledge of state, federal, or local Employment/labor laws and regulations.
• Proficient in the use of Applicant Tracking Systems and Human Resource Information Systems.
• Proficient in Microsoft Office applications.

Nice-to-haves

• Bachelor Degree from an accredited college or university.
• Two years of Human Resources or Customer/Client facing clerical experience.