Onboarding Specialist

Unclassified - Sacramento, CA

Full-time - Entry Level

Sacramento, CA

10,001+ employees

About the position

This position performs general in-person onboarding related tasks such as new hire I-9 validation, collection of local tax and union forms, and compliance related document processing. The role utilizes various programs to ensure the seamless integration of candidates into the workforce. It involves confirming and validating hiring plans with the hiring manager and supporting the external partner for the execution of the external hiring plan. Additionally, the position identifies onboarding inefficiencies and provides insights and recommendations for improving processes. Documentation of new hires throughout the onboarding process is a key responsibility, along with handling confidential information. The position also manages the internal bid processes, which includes overseeing the internal versus external hiring ratio and preparing internal candidates in accordance with compliance guidelines.

Responsibilities

• Performs pre-boarding/onboarding activities and programs (e.g., I-9, validate background checks, coordinates scheduling, support biometrics and fingerprinting, etc.)
• Posts, collects, and audits bid list, ensures accurate hiring ratio, performs Driver Qualification Files (DQF; e.g., licensing, background check, schedules road test, drug screening for Feeder drivers, etc.)
• Keeps internal candidate notes on the bid files.
• Coordinates drug screening for drivers.
• Assists with Integrad list of drivers for internal drivers.

Requirements

• Strong time management, organization, and problem-solving skills
• Strong written and oral communication skills
• Demonstrated knowledge of Microsoft Office product (Excel, PowerPoint, Word, OneNote)
• Relevant HR experience
• Ability to travel and work in multiple locations

Nice-to-haves

• Bachelor's degree or international equivalent
• Previous UPS experience