Onboarding Specialist

Triage Partners - Tampa, FL

Full-time - Mid Level

Tampa, FL

Professional, Scientific, and Technical Services

About the position

As an Onboarding Specialist at Triage Partners, LLC, you will play a crucial role in ensuring a smooth onboarding experience for newly hired candidates. With a strong focus on customer service, you will assist new hires in completing necessary paperwork and ensure compliance with company and legal requirements within the HRIS system. Your responsibilities will include facilitating the background check process, maintaining accurate onboarding records, and collaborating with IT to ensure new hires have the necessary equipment and access to resources. You will also act as a point of contact for new hires, addressing their queries and providing ongoing support throughout the onboarding process. Additionally, you will work closely with hiring managers to coordinate and schedule new hires' first days, analyze onboarding metrics, and compile weekly reports for leadership to evaluate the effectiveness of the recruiting-to-onboarding funnel. This position requires a detail-oriented individual with exceptional time management and problem-solving abilities, who can thrive in a fast-paced environment while maintaining a quality-driven and team-oriented approach.

Responsibilities

• Assist new hires with the completion of necessary paperwork, ensuring compliance with company and legal requirements within the HRIS system.
• Facilitate the background check process and determine eligibility based on internal hiring policies.
• Maintain accurate and organized onboarding records for auditing purposes.
• Complete customer and internal onboarding access requirements (badging and system access) for the field services division.
• Collaborate with IT to ensure new hires have the necessary equipment and access to required resources.
• Act as a point of contact for new hires, addressing queries and providing ongoing support throughout the onboarding process.
• Collaborate with hiring managers on the coordination and scheduling of a new hire's first day.
• Analyze onboarding metrics and provide weekly reporting to evaluate the effectiveness of recruiting-to-onboarding funnel.
• Compile weekly reports for leadership on onboarding metrics.
• Other administrative HR projects as assigned.

Requirements

• A minimum of a high school diploma/GED required; bachelor's degree in business administration or human resources is highly preferred.
• A minimum of 2 years of professional experience in a talent acquisition coordinator or an administrative position.
• Intermediate to advanced Excel experience.
• Experience with applicant tracking systems and HRIS systems - Jobvite or Paylocity experience is a plus.
• Excellent oral and written communication skills.
• Ability to rely on experience and judgment to plan and accomplish goals.
• Ability to multi-task, work under pressure and meet deadlines required.
• Detail-oriented and extremely organized.
• Excellent time management skills.

Benefits

• Health insurance
• Dental insurance
• Flexible spending account
• Paid time off
• Vision insurance
• 401(k) matching
• Opportunities for advancement
• Referral program