Onboarding Support Specialist - HR Assistant

$33,280 - $37,440/Yr

YMCA - Venice, FL

Full-time

Venice, FL

Social Assistance

About the position

The Onboarding Support Specialist - HR Assistant plays a crucial role in the HR team of the YMCA of Southwest Florida, a leading nonprofit organization dedicated to strengthening community through youth development, healthy living, and social responsibility. This position serves as the initial point of contact for new employees, ensuring a smooth onboarding experience. The HR Assistant is responsible for a variety of administrative tasks related to document management and onboarding processes, requiring exceptional customer service skills and a high level of attention to detail. In this role, the HR Assistant will assist with job postings for vacant positions on various platforms, including applicant tracking systems and social media. They will conduct initial candidate screening calls and support hiring managers in reviewing applications, scheduling interviews, and performing reference checks. The HR Assistant will manage the entire hiring and onboarding process for new employees, ensuring that all necessary documents are current and accurately maintained in the online onboarding system. Additionally, the HR Assistant will track the status of hiring processes, generate reports, and present these reports to managers. They will initiate background screenings and ensure compliance with applicable requirements. The role also involves maintaining accurate employee information in the HR Information System (HRIS), managing filing systems, and entering training and certification information. As the first point of HR contact for employees in their assigned region, the HR Assistant will field initial questions related to employment and provide general office support to the HR team. This position may also involve assisting with other HR tasks as requested.

Responsibilities

• Assist with job posting(s) for vacant positions on applicant tracking system and targeted job boards, including web and social media.
• Assist with initial candidate screening calls.
• Support hiring managers with reviewing applications, interview scheduling, reference checks, and interviewing.
• Manage the hiring/onboarding process of new employees and ensure documents in online onboarding system are current and up to date.
• Track status of hiring, generate reports, and present reports to managers.
• Initiate background screenings, monitor and review, and ensure compliance with applicable requirements.
• Ensure accuracy of new employee info into HR Information System (HRIS).
• Ensure filing systems are accurately maintained and kept current.
• Enter certificates, training information, and other employee-related documentation in HRIS.
• Serve as first point of HR contact for employees in assigned region.
• Field initial questions from employees related to employment.
• Run reports and distribute notifications as directed.
• Monitor and maintain office supply inventory, name badges, business cards, and other applicable items.
• Provide general office support to the HR team.
• Assist with other Human Resource tasks as requested.

Requirements

• Prior experience in related field preferred.
• Prior experience with an HR Information system preferred.
• Must be highly organized with a high attention to accuracy and detail.
• Ability to prioritize tasks and adapt quickly when needed.
• Ability to maintain considerable hands-on, repetitive and clerical tasks and manage with efficiency and self-motivation.
• Ability to perform as a team player.
• Knowledge and professional experience in a customer service environment.
• Excellent written and verbal communication skills.
• Ability to use sound judgement and recognize when to elevate matters to supervisor.
• Ability to handle oneself professionally at all times.
• Ability to maintain a high level of confidentiality of sensitive information.
• General understanding of employment law preferred.
• Successfully meet the Association policies on background screening.

Nice-to-haves

• Additional training classes as recommended by Supervisor.