Onsite Assistant Community Association Manager (HMBCA2024-7317)

$83,200 - $104,000/Yr

RealManage - Half Moon Bay, CA

Full-time - Entry Level

Onsite - Half Moon Bay, CA

1,001-5,000 employees

Real Estate

About the position

The Assistant Community Association Manager (Assistant CAM) position at RealManage involves supporting the day-to-day operations of a community located in Half Moon Bay, CA. This role is onsite and not remote, requiring active participation in various community management tasks. The Assistant CAM will be responsible for producing and tracking deed restriction letters based on site inspections, maintaining a violation log for both active and resolved issues, and managing the renewal process for agreements related to landscape maintenance, pool maintenance, janitorial services, and more. This includes tracking expiration dates, soliciting bids for renewals, and ensuring that all agreements are fully executed and appropriately filed. In addition to these responsibilities, the Assistant CAM will assist in preparing Board Meeting Packets and Annual Members Meeting Packets in accordance with the association's bylaw notice requirements. Attendance at Board Meetings and Annual Members Meetings is also required, where the Assistant CAM will assist the Association Manager and record minutes. Drafting meeting minutes and managing the approval process for these minutes is a critical part of the role, ensuring that they are circulated to the Board of Directors within thirty days of the meeting. The position also involves preparing New Board Member Packets promptly after the Annual Members Meeting, maintaining and updating corporate records and minutes books for assigned associations, and managing the volunteer process for committees. The Assistant CAM will set up files for new associations and maintain existing association files according to standard office procedures. Researching resident requests and coordinating meeting logistics are additional tasks that the Assistant CAM will undertake, along with other related duties as needed.

Responsibilities

• Produce and track deed restriction letters based on site inspections.
• Maintain violation log, both active and resolved.
• Track expiration dates on all agreements for assigned associations and solicit bids for renewal.
• Assist in the preparation of Board Meeting Packets and Annual Members Meeting Packets.
• Attend Board Meetings and Annual Members Meetings to assist the Association Manager and record minutes.
• Draft meeting minutes and manage the approval process for the minutes.
• Prepare and fulfill New Board Member Packets within two working days of the Annual Members Meeting.
• Maintain and update corporate records and minutes books for assigned associations.
• Manage the volunteer process for assigned associations and maintain a data file of volunteers.
• Set up files for new associations and maintain association files per standard office procedures.
• Assist the Association Manager with researching resident requests and securing locations and dates for meetings.

Requirements

• 3 years of apartment, commercial, or property management experience required.
• 2 years of HOA experience required.
• Previous Homeowner Association (HOA) management experience strongly desired.
• Proficiency in Microsoft Office products.
• Strong communication skills.
• Attention to detail and service orientation.
• Responsiveness and follow-up skills.
• Ability to multi-task and handle multiple tasks/situations at one time.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Vision insurance
• Life insurance
• Paid time off
• Education Reimbursement
• 11 paid Holidays