Operations Admin

About the position

The Operations Admin supports both Supply Chain Center operations and business functions. The incumbent in this role will provide general office/clerical support as well as maintain Supply Chain Center run operational such as order processing, credit management, customer service in addition to team member duties such as general accounting, payroll, and team member administration. They will also support the local Supply Chain Center in planning functions for team members, conducting new hire orientation as needed and providing general clerical duties to other departments as necessary. Schedule: Sun – Fri (04:30-17:00 operating hours) must be flexible to rotate quarterly within those hours. Pay: $22.25-$27.20 DOE. Location: 8005 S 266th St, Kent, WA 98032, USA.

Responsibilities

• Order Management & Customer Relations – 40%: Print and prepare necessary paperwork for warehouse team to execute outbound operations, maintain credit management for the customer and lead credit review process via SAP/Credit Tracker, order processing including processing orders from customers and ensuring accurate ordering to the Supply Chain Centers, coordinate and disseminate corporate, marketing, and other company information to the stores as requested, maintain filing system for invoices, reports, and other customer related information.
• AP/AR Duties – 40%: Assist with accounts payable, accounts receivable and past dues, provide back-up to onsite payroll administrator, partner with WRC A/P to ensure all payables for inventory and indirect are processed in a timely basis, ensure that payables are approved according to the Schedule of Authorization, monitor and follow up on aging accounts payable accruals, work with GL accountant to ensure timely estimates and period end financial close, ensure compliance to Record Retention policy for items related to local payroll and A/P, maintain adequate procedures and controls; ensure Supply Chain Center compliance with finance and accounting policies, recommend journal entries as needed, create new vendors in Ariba and be a resource for local users, partner with WRC A/R team as needed for CODs, receivables, incorrect billing, and any miscellaneous cash receipts.
• General Admin Duties – 20%: Facilitate new team member onboarding which includes new hire orientation, document completion, New Hire safety training and LMS training, process new hires and submit information to Human Resources to be entered into the payroll system, ensure that required company, state, and federal requirements are posted, prepare and submit team member separation paperwork and provide unemployment administrator with requested information to process unemployment claims (if applicable), maintain center's compliance to employee documentation retention process, submit and respond to Human Resources requests relevant to Team Member relations including unemployment claims, verification of employment, work garnishments, Leave of Absence, annual Benefit enrollment, and any other team member related documents while maintaining confidentiality, process bi-weekly payroll and maintain accurate records for each team member, complete weekly payroll keys, assist in generating weekly keys, support in displaying internal communications (i.e. flyers, etc.), Safety Coordinator responsibilities such as training, audit support, and risk mitigation as it pertains to safety and emergency services.

Requirements

• High School diploma/GED
• Minimum 1 year of Customer Service experience, bookkeeping, or general accounting experience
• Ability to work independently and as a team
• Excellent communication, interpersonal and organizational skills
• Ability to handle multiple tasks
• Experience with Microsoft Office software
• Bilingual preferred

Benefits

• Competitive wages
• Paid Holidays and Vacation
• Positive work environment
• Benefits on the first day of employment
• 401k matching contributions
• 15% off the purchase price of stock
• Company bonus
• Referral bonuses