Operations & Administrative Coordinator

Liberty Healthcare Corporation

Full-time - Entry Level

Hybrid

Ambulatory Health Care Services

About the position

Liberty Healthcare Corporation is seeking a dedicated and organized Operations Coordinator to join our team. This full-time position is designed to provide advanced administrative support to our operations leadership team and assist with various mission-driven projects. The Operations Coordinator will play a crucial role in enhancing the efficiency and effectiveness of our team by managing a diverse range of administrative tasks. In this role, you will be responsible for assisting with statewide staffing contracts, which includes collaborating with HR and payroll operations. You will maintain electronic records, manage data, and produce professional management reports and presentations that are essential for decision-making processes. Your daily activities will also involve scheduling meetings, preparing agendas and meeting materials, and taking detailed meeting minutes to ensure that all discussions are accurately documented. Event planning will be a significant part of your responsibilities, as you will organize companywide leadership meetings. This includes booking travel and accommodations for colleagues and program leaders, conducting venue research, facilitating and executing all event logistics, and providing post-event reporting. Collaboration with other administrative professionals on both small and large projects will be essential to ensure that all tasks are completed efficiently. Additionally, you may be required to back up our front desk receptionist when needed. You will work closely with Liberty Healthcare's Operations Implementation Manager and company leaders across the United States, making this position integral to our operations. As a valued full-time employee, you can expect competitive compensation and a comprehensive benefits package that includes health, dental, vision, life, and disability insurance, along with 28 days of paid time off each year for holidays, vacation, sick leave, and personal days. This hybrid position allows for remote work two days a week while requiring three days of onsite work at our office located at 401 E. City Avenue in Bala Cynwyd, PA.

Responsibilities

• Provide proactive advanced administrative support to the operations leadership team.
• Assist with statewide staffing contracts, collaborating with HR and payroll operations.
• Maintain electronic records and manage data, producing professional management reports and presentations.
• Schedule meetings, prepare agendas and meeting materials, and take meeting minutes.
• Plan events for companywide leadership meetings, including booking travel and accommodations.
• Conduct venue research and facilitate all event logistics, including post-event reporting.
• Collaborate with other administrative professionals on various projects.
• Back up the front desk receptionist when needed.

Requirements

• Bachelor's degree is required.
• Exceptional Microsoft Office software skills are necessary.
• Several years of experience in a similar administrative support role is required.
• Confident and skilled communicator with strong interpersonal skills.
• Highly organized problem solver and multi-tasker.

Nice-to-haves

• Experience in event planning and logistics management.
• Familiarity with HR and payroll operations.

Benefits

• Competitive compensation commensurate with responsibilities.
• Health insurance, dental insurance, vision insurance, life insurance, and disability insurance.
• 28 days of paid time off each year for holidays, vacation, sick leave, and personal days.
• Health Savings Account and 401k plan.