Operations Administrative Coordinator

$37,440 - $41,600/Yr

Rhd Property - Garner, NC

Part-time

Garner, NC

Construction of Buildings

About the position

The Operations and Administrative Coordinator will support the daily operations of RHD Property Inc., focusing on subcontractor onboarding, managing administrative tasks, ensuring compliance with documentation and licenses, and assisting with project documentation in Buildertrend. This role is essential for the smooth execution of projects and involves invoicing and providing key support to the operations department.

Responsibilities

• Facilitate the onboarding process for new subcontractors, including gathering necessary paperwork and verifying qualifications.
• Maintain and update subcontractor files, ensuring all licenses, insurance, and certifications are up to date.
• Conduct periodic reviews to ensure ongoing compliance with company and legal standards.
• Answer phone calls and manage company communications in a professional and timely manner.
• Organize and maintain office files, records, and documents related to projects.
• Assist in preparing and submitting reports to management.
• Manage project information in Buildertrend, ensuring accurate and timely updates.
• Document project progress, ensuring the operations department has access to current project statuses and data.
• Assist with the preparation of invoices and billing related to projects.
• Support the operations team by tracking payments and ensuring timely follow-ups with subcontractors.
• Assist the operations department in scheduling, resource allocation, and project tracking.
• Coordinate with subcontractors and suppliers to ensure smooth project workflow.

Requirements

• Experience in administrative roles, preferably within construction or a related field.
• Familiarity with project management tools (experience with Buildertrend is a plus).
• Strong organizational skills with attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn new software quickly.
• Basic knowledge of invoicing and bookkeeping practices.
• Ability to multitask and prioritize work in a fast-paced environment.

Nice-to-haves

• Bilingual a plus
• 2-3 years of experience in a similar role.
• Previous experience in construction, renovations, or trades environments is a plus.

Benefits

• Employee assistance program
• Professional development assistance