Operations Administrative Specialist Job

Arkema - Houston, TX

Full-time

Houston, TX

Chemical Manufacturing

About the position

The Operations Administrative Specialist at Arkema's Houston site is responsible for providing essential administrative support to the operations department. This role involves managing payroll, maintaining schedules, and ensuring accurate documentation and communication within the department. The specialist will also support logistics during production closeout activities and manage the operations SharePoint site.

Responsibilities

• Payroll Support for Operations Department in Kronos
• Maintaining and Updating the Operations Hourly schedule
• Enter daily production into SAP and perform corrections throughout the month as needed
• Work with, support, and back up the logistics specialists during monthly production close out activities
• Update and communicate all types of Operations documentation, both electronic and hard copy (procedures, policies, operating manuals, weekly/monthly reports, etc.)
• Driving on time completion of all required reviews
• Maintaining documentation/records libraries
• Revising documents in Sharepoint as required/instructed
• Maintaining data in the EDMS system (document owner, review frequency, review due dates)
• Ownership of Operations Sharepoint site and actively engaged in driving organization of the operations Sharepoint site
• Order office supplies and other consumable for Operations
• Ensure Employees have the necessary supplies, materials to perform effectively
• Use SAP as required to create requisitions and complete service entries
• Complete expense reports for company procurement card purchases
• Coordinate room setup and meals for meetings, training, service awards, and special events

Requirements

• High school diploma or equivalent
• 2 years previous related work experience
• Prior knowledge of SAP (or willingness to learn)
• Prior knowledge of Sharepoint (or willingness to learn)
• Knowledge of Payroll activities (or willingness to learn)
• Strong organization skills
• Good verbal and written communication skills
• Proficient in Microsoft Office Suite (Word, Excel, etc.)
• Ability to multi-task and prioritize needs of multiple individuals