Operations Administrative Specialist

$50,000 - $70,000/Yr

Cooler Master Great USA - Fremont, CA

Full-time - Mid Level

Hybrid - Fremont, CA

About the position

The Operations Administrative Specialist at Cooler Master is responsible for ensuring the smooth operation of the office and facilities. This role encompasses a variety of administrative tasks, including guest reception, office supply management, building maintenance oversight, and environmental health and safety compliance. The ideal candidate will be detail-oriented, proactive, and capable of multitasking in a fast-paced environment, contributing to the overall efficiency and effectiveness of the organization.

Responsibilities

• Serve as the first point of contact for visitors, ensuring a professional and welcoming environment.
• Handle incoming and outgoing mail and packages, coordinating shipping and deliveries.
• Assist with scheduling and organizing meetings, including conference room management.
• Manage office supply levels, ensuring necessary supplies are ordered and stocked in a timely manner.
• Coordinate with vendors to procure office supplies and equipment, obtaining competitive pricing and payment application.
• Ensure that office equipment is functioning properly and arrange for maintenance when needed.
• Oversee and coordinate building maintenance activities, including monitoring fire safety systems and HVAC systems.
• Schedule and supervise maintenance and repair work to ensure the office environment remains safe and functional.
• Manage relationships with external service providers such as cleaning and security.
• Maintain accurate inventory of products and samples in the sample room.
• Organize and manage the shipping of samples to internal teams or customers as needed.
• Assist with ensuring compliance with environmental health and safety regulations within the office.
• Coordinate safety inspections and audits to ensure a safe working environment.
• Support the development and communication of workplace safety protocols and emergency preparedness plans.

Requirements

• High school diploma or equivalent required; an associate degree or higher is a plus.
• Minimum of 2-3 years of experience in office administration, operations, or facilities management.
• Basic knowledge of office management tools and software (e.g., Microsoft Office, Google Suite).
• Familiarity with building management systems, fire safety, and HVAC systems is preferred.
• Understanding of workplace safety practices and procedures, with prior experience in environmental health and safety being an advantage.
• Bilingual in both Mandarin and English is a plus.
• Familiarity with Microsoft Excel, Word, and other basic computer applications.

Nice-to-haves

• Experience in environmental health and safety compliance.
• Knowledge of office management best practices.
• Experience in vendor management and procurement.

Benefits

• Profit sharing
• Health insurance
• Dental insurance
• 401(k)
• Paid time off
• Vision insurance
• 401(k) matching
• Life insurance