operations administrator

$60,000 - $75,000/Yr

Randstad - Tampa, FL

Full-time - Entry Level

Tampa, FL

Administrative and Support Services

About the position

The Operations Administrator role at Randstad US involves supporting managers and staff with various administrative and operational tasks to ensure the smooth functioning of the company. This position is essential for handling day-to-day operations, managing supplies, coordinating with vendors, and overseeing general administrative duties.

Responsibilities

• Handle calls, order/manage supplies, keep office areas tidy, and coordinate with vendors (printer, AC, plumbing)
• Sort/distribute mail, file documents, assist with shipping/postage, and arrange lunches for events
• Collect and input payroll data, assist with projects, and manage offsite document storage
• Create and track purchase orders for shop consumables, manage deliveries, and maintain records
• Assist with shipping, inventory, and invoicing of shop parts
• Type measurement sheets and ensure accurate part handling
• Arrange travel (flights, hotels, rental cars), manage expenses, and format service reports
• Communicate job details to field staff and assist accounting with travel budgets
• Coordinate field jobs, liaise with customers and vendors, manage job documentation, and ensure DOT compliance
• Create/approve labor estimates, invoices, and expense reports for field and shop work

Requirements

• 3 years of experience in administrative duties
• Preferred 3 years of experience in operations
• Proficiency in Microsoft Office
• Experience with QuickBooks
• Strong data entry skills
• Ability to multi-task
• Experience in vendor management
• Knowledge of purchasing/procurement

Benefits

• Health insurance
• 401K contribution
• Incentive and recognition program