City Of Pittsburgh - Pittsburgh, PA
posted about 2 months ago
The Operations and Administrative Coordinator will play a crucial role in supporting the Traffic Control Supervisors, Foremen, Municipal Traffic Engineer, Deputy Director, and Project Managers within the Mobility and Infrastructure Department. This position is designed to ensure the smooth operations of the Traffic Control Shop by managing various administrative and operational tasks. The coordinator will be responsible for overseeing the asset management systems software development and management, which includes providing ongoing training and support to users of the Cartegraph system or similar GIS-based platforms. This role requires a proactive approach to problem-solving, as the coordinator will act as the primary contact for any issues related to the Cartegraph system, ensuring that all problems are documented, analyzed, and resolved efficiently. In addition to technical support, the Operations and Administrative Coordinator will maintain a comprehensive inventory database for the Traffic Control Shop, manage material supply orders, and ensure that all staff have the necessary personal protective equipment (PPE) for their roles. The coordinator will also oversee the vehicle fleet status, ensuring that city vehicles are accessible to staff as needed. This position involves significant collaboration with various internal and external stakeholders to ensure that all operational needs are met and that the department adheres to applicable laws and regulations. The coordinator will also be responsible for preparing requisitions, departmental invoice forms, and inventory reports, as well as managing the administrative functions of the office, including coordinating meetings and supervising support staff. This multifaceted role requires a strong understanding of both operational and administrative processes, as well as the ability to identify areas for improvement and implement effective solutions.