Operations Analyst

New York City, NY - Manhattan, NY

Full-time - Entry Level

Manhattan, NY

Justice, Public Order, and Safety Activities

About the position

The New York County District Attorney's Office (DANY) has an immediate opening for an Operations Analyst in its Operations Division. In this position, the Operations Analyst is responsible for providing high level overall support to the division and the Office.

Responsibilities

• Responding to office-issued vehicular accidents: collecting police reports, pictures of damages received on vehicle(s), repair estimates, creating and or responding to insurance claims.
• Responsible for maintaining all DANY vehicle registration: monthly submissions of registration paperwork for expiring registrations, new registrations of undercover vehicles, etc.
• Handling all processes of moving and parking violations, and EZ Pass violations occurring with regard to DANY fleet.
• Processing the disposal of vehicles and office equipment once items have been replaced after outliving their useful life cycle.
• Maintaining building services and repairs.
• Assigning wireless devices to new hires, as well as troubleshooting and or replacing broken or lost devices.
• Auditing monthly invoices for wireless services, internet services and vehicle repairs for any discrepancies.
• Assignment of keys to offices and cabinets to DANY staff.
• Maintaining copies of keys for all offices, file cabinets and main bureau doors.
• Coordinating consultants assigned to projects and DCAS for 40 Worth ID cards: ensuring consultants fill out the proper paperwork and follow up on the removal on consultants that leave.
• Coordinating all business card requests; ordering business cards for legal staff by providing proofs for approval before submitting for final print and distribution of business cards once final print is received.
• Maintaining all office signage at One Hogan Place, 80 Centre Street, and all DANY satellite locations.
• Maintain all office and telephone directories at One Hogan Place and 80 Centre Street.
• Handle signage for new hires, relocations, and separations of DANY staff.
• Maintaining and updating access database of new data received for keys, wireless devices, vehicles, violations, and placards.
• Serve as backup when anyone is out in Operations Central and perform related administrative and clerical duties as needed.

Requirements

• Bachelor's degree from an accredited college and one (1) year of relevant experience.

Nice-to-haves

• Must be able to work in a team environment and possess collegial qualities to develop and manage relationships as well as work collaboratively and cooperatively.
• Must possess excellent interpersonal and communication skills required, including the ability to represent the Office as required.
• Must possess high proficiency in the Microsoft Office Suite of products such as Microsoft Word, Project, PowerPoint, Excel, and Access.
• Ability to follow directions and apply proper policies, procedures, and guidelines.
• Must be detail-oriented, self-motivated, able to multi-task, and have a high concern for data accuracy.
• Able to maintain a positive attitude to set the tone for a professional office environment.
• Able to exhibit a high level of confidentiality and diplomacy.
• Possess effective communication skills.
• Possess excellent customer centric skills.
• Possess excellent planning and organization skills.
• Ability to work with others efficiently to meet deadlines.
• Ability to successfully manage competing priorities, under pressure, in a fast-paced environment.
• Ability to work with frequent interruptions and adapt to changes in workflow.

Benefits

• Public Service Loan Forgiveness eligibility for federal loan forgiveness programs and state repayment assistance programs.