Operations and Administrative Coordinator (7377U), Berkeley Public Health - 73156

$80,400 - $145,400/Yr

University of California - Berkeley, CA

Full-time - Mid Level

Remote - Berkeley, CA

Educational Services

About the position

The Operations and Administrative Coordinator at Berkeley Public Health is responsible for managing the day-to-day operational functions of the fifth floor of the Berkeley Way West building. This role includes supervising student assistants, overseeing administrative needs for the Divisions of Biostatistics and Epidemiology, and ensuring a professional and welcoming environment for visitors and staff. The Coordinator will also develop protocols for operational activities, troubleshoot issues, and support various administrative functions including HR and purchasing.

Responsibilities

• Hires, trains, and supervises work-study student assistants (approx. 3-4).
• Establishes work schedules, protocols, and responsibilities for the student team.
• Manages daily operations and physical space, including greeting visitors and maintaining the reception area.
• Oversees the Audio/Visual technology in conference and meeting rooms.
• Manages the organization of shared spaces and equipment, including supply replenishment.
• Participates in emergency preparedness activities and coordinates emergency evacuation.
• Supports administrative operations for the Divisions of Biostatistics and Epidemiology, including HR and purchasing activities.
• Serves as a liaison to Berkeley Regional Services and SPH Dean's Office staff.
• Participates in the faculty recruitment process and manages candidate travel and reimbursements.
• Develops and implements standard operating procedures and guidelines.

Requirements

• Strong customer service orientation and excellent interpersonal skills.
• Ability to integrate diversity, equity, inclusion, and belonging into practice.
• Proficient in verbal and written communication.
• Exceptional organizational skills and attention to detail.
• Analytical skills for conducting analysis and developing recommendations.
• Strong problem-solving skills and initiative in identifying issues.
• Ability to learn and troubleshoot standard Audio/Visual equipment.
• Proficiency in Microsoft Suite and Google Collaboration Suite.
• Supervisory experience, preferably with student staff.
• Ability to work independently and collaboratively in a fast-paced environment.

Nice-to-haves

• Familiarity with administrative policies and procedures.
• Experience with systems such as BearBuy and HR ServiceHub.

Benefits

• Comprehensive benefits package including health insurance, retirement plans, and paid time off.
• Professional development opportunities with at least 80 hours of paid time per year.
• Flexible work arrangements, including 20% remote-friendly options.