Operations and Events Coordinator

$50,000 - $60,000/Yr

Latinolead - Minneapolis, MN

Full-time - Entry Level

Remote - Minneapolis, MN

About the position

The Operations and Events Coordinator at LatinoLEAD plays a vital role in supporting the planning, execution, and evaluation of network and community events while ensuring smooth office operations. This position is essential for maintaining an efficient workplace and executing events that advance the organization's mission of empowering the Latine community in Minnesota. The ideal candidate is detail-oriented, resourceful, and thrives in a dynamic, mission-driven environment.

Responsibilities

• Support the planning, organizing, and executing of both virtual and in-person events, including fundraisers, conferences, workshops, and staff functions.
• Assist in day-to-day office operations, ensuring efficiency and a positive environment for staff, community members, and partners.
• Coordinate with external vendors, caterers, and venue staff to ensure all event logistics are in place.
• Develop event budgets, track expenditure, and ensure financial goals are met.
• Manage event-related communications, invitations, and registration processes; ensuring stakeholders are informed and engaged.
• Provide post-event analysis, including data reporting and participant feedback.
• Prepare and maintain reports, receipts, documentation, data collection, data entry, and reports.
• Assist with project coordination and special assignments that contribute to the organization's overall mission.
• Provide administrative support to the LatinoLEAD Team and other senior leadership as needed.
• Coordinate event set up and breakdown, ensuring all aspects run smoothly and on time.
• Coordinate, recruit, and manage LatinoLEAD's volunteer committee to support events.
• Oversee office supplies, equipment, and general maintenance; liaise with vendors and service providers.
• Ensure compliance with organizational policies and procedures, particularly regarding office safety and operational guidelines.
• Handle incoming and outgoing mail, manage shipping and courier services.
• Serve as the first point of contact for office-related matters, ensuring the office operates efficiently.
• Manage office calendars, coordinate meetings, and assist in scheduling for leadership.

Requirements

• Bachelor's degree or equivalent experience in office management, event coordination, or a related field.
• Minimum of 2 years of experience in an office administration or event planning role, preferably in a non-profit organization.
• Strong organizational and multitasking skills, with a high attention to detail.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite & Google Suite (Word, Excel, PowerPoint) and familiarity with event management software is a plus.
• Ability to manage multiple priorities and work under tight deadlines.
• Flexibility to occasionally work outside regular office hours to accommodate events.
• Must have consistent, reliable transportation to attend offsite meetings and events.

Nice-to-haves

• Experience with CRM systems, particularly project management platforms and non-profit fundraising.
• Demonstrated ability to work collaboratively in a team-oriented environment.
• Familiarity with partnership, budget management, and vendor negotiation.
• Experience working in sectors of marketing, event communications, convenings, and community partnerships.

Benefits

• Dental insurance
• Flexible schedule
• Health insurance
• Paid holidays
• Paid time off
• Professional development assistance
• Vision insurance