Operations and Events Coordinator

$58,000 - $63,000/Yr

University of Minnesota - Minneapolis, MN

Full-time - Entry Level

Minneapolis, MN

Educational Services

About the position

The Operations and Events Coordinator at the University of Minnesota Twin Cities will play a pivotal role in organizing and executing campus-wide signature events, such as the Kick Off and the Celebration of Achievement. This position requires a collaborative approach to envision, plan, and implement various events that support the mission of the Multicultural Center for Academic Excellence (MCAE). The Coordinator will also assist in developing holistic support strategies and programming for Living Learning Communities, as well as recruitment events aimed at enhancing student engagement and success. In addition to event coordination, the Operations and Events Coordinator will supervise student staff, manage communications, and oversee front operations. This includes leading the hiring process for undergraduate student staff, coordinating the MCAE Student Internship program, and managing the MCAE newsletter and social media platforms. The Coordinator will also be responsible for maintaining the MCAE space, managing office supplies, and ensuring effective communication and outreach for MCAE events. The role encompasses significant responsibilities in both event management and program support, requiring the Coordinator to serve as the primary staff lead for logistical aspects of major events, manage budgets, and conduct post-event reviews to assess and improve future experiences. The Coordinator will also work closely with campus partners to foster collaborative programming and serve as an ambassador for MCAE to various stakeholders, including new and prospective students and their families. The position requires flexibility, as evening and weekend work may be necessary to support events and programming.

Responsibilities

• Lead the planning and coordination of MCAE undergraduate student staff hiring process.
• Coordinate all aspects of the MCAE Student Internship program.
• Supervise MCAE Interns, including hiring, training, and evaluation.
• Coordinate annual nominations process for student awards and scholarships.
• Serve as primary staff lead of MCAE Newsletter and social media platforms.
• Establish regular and strategic communications timelines to promote MCAE events.
• Update MCAE website and other media as needed.
• Manage MCAE space and coordinate staffing needs for events.
• Manage Central email accounts and Google Shared Drive for MCAE.
• Maintain office supply stock and subscriptions.
• Provide coverage of MCAE front desk space each week.
• Serve as the primary staff lead for logistical aspects of MCAE’s annual events.
• Manage all related purchases, contracts, and space reservations for events.
• Coordinate student staff recruitment, training, and development for events.
• Build and maintain relationships with campus partners for collaborative programming.
• Support the development and implementation of MCAE’s Living Learning Community programming.
• Advise and support Assistant Directors with their programs and events.

Requirements

• Bachelor’s Degree with at least 4 years of work experience in related areas of administration, event planning, and/or student support.
• Demonstrated knowledge of creating strong academic support strategies for underrepresented, first generation, and marginalized students.
• Understanding of equity and diversity as they intersect with student development and event planning.
• Excellent communication (verbal and written) skills.
• Computer competency with Google Suite, Microsoft Office Suite, and Adobe.

Nice-to-haves

• Masters Degree in Higher Education or related field.
• Three years of full-time experience working in a college or university academic setting.
• Experience working with Canva, Mailchimp, and/or Qualtrics.
• Experience supervising student staff.

Benefits

• Salary commensurate with qualifications and experience.
• Option to work hybrid.