Operations and Finance Coordinator

$52,000 - $62,400/Yr

Life On Art - Petaluma, CA

Full-time - Entry Level

Petaluma, CA

About the position

The Operations and Finance Coordinator at Life On Art plays a crucial role in supporting the Executive Director and ensuring the smooth operation of the nonprofit organization. This position involves a variety of administrative, financial, and technical tasks aimed at maintaining the organization's physical space and managing its day-to-day operations. The Coordinator will also be responsible for bookkeeping, technology management, and event planning, contributing to the overall mission of advocating for human rights and systemic change through artistic activism.

Responsibilities

• Provide administrative and clerical support for the Executive Director.
• Assist with project management of installations or programs.
• Help plan events, meetings, and team-building activities.
• Implement employee orientation and training programs.
• Coordinate daily operations of the physical space including gallery and offices.
• Manage Life On Art Studio Services operations including artist studio rentals.
• Arrange and purchase office and project supplies.
• Reconcile organization contacts between Salesforce and Mail Chimp monthly.
• Perform clerical duties and maintain files.
• Process and distribute mail and manage organizational email inbox.
• Serve as main liaison for the Outsourced Finance and Accounting team.
• Perform bookkeeping tasks including accounts payable and receivable.
• Digitize paper receipts and manage financial record keeping.
• Produce weekly revenue/gift reports and provide reports for the executive director and board.
• Serve as organization lead for all technology platforms and tools.
• Ensure integration of software and hardware tools into daily work.
• Participate in professional development and networking opportunities.

Requirements

• At least two years of professional experience in nonprofit, development, accounting, technology, or administration.
• Previous bookkeeping or accounting experience preferred.
• Fluency in oral and written English; knowledge of Spanish is a plus.
• Strong written and oral communication skills.
• Understanding of program and organizational budgets.
• Strong project management skills with attention to detail.
• Proficiency in Google Workspace Apps and Microsoft Office (Word, Excel, PowerPoint).
• Experience with Salesforce or CRM software preferred.

Nice-to-haves

• Demonstrated volunteer or nonprofit experience.
• Ability to analyze qualitative and quantitative research data sets.
• Experience with QuickBooks and other financial software.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• 401(k)