Operations and Project Coordinator

Kent State University - Kent, OH

Full-time

Kent, OH

Educational Services

About the position

The Project Coordinator at Kent State University will support the administration of the H2Ohio Wetland Monitoring Program, contributing to science-based decision-making aimed at improving environmental quality. This role involves facilitating communication among researchers, coordinating events, and compiling information for reports and presentations. The successful candidate will work within a dynamic research group, engaging with state policymakers and stakeholders.

Responsibilities

• Support coordination among Monitoring Program researchers and partners through scheduling meetings, compiling meeting agendas, taking notes during meetings, and leading follow-up communications.
• Facilitate communication within the Monitoring Program using email, slack, and other communication tools.
• Coordinate production of various communication products by compiling information for program assessment and reporting, drafting text for reports and other communication products, contributing to copy editing and formatting products.
• Produce communication products for diverse audiences by working with researchers and partners to coordinate meetings to discuss goals and format of products, compile content including results and images, draft text and graphics, solicit and compile feedback, and finalize and polish finished products.
• Coordinate travel, events, and workshops including logistical operations, reserving necessary facilities, acquiring needed supplies for meetings and events.
• Compile information and use excel spreadsheet templates to calculate budget estimates, track Program expenditures across multiple subaward budgets, and facilitate responsible resource use.
• Maintain and organize shared digital files.
• Contribute to internal Program communication by compiling material, drafting text, editing, and formatting internally used documents including ecological monitoring plans and protocols.
• Other duties as assigned.

Requirements

• Bachelors degree
• Excellent organizational and project management skills
• Strong interpersonal and written communication skills
• Ability and motivation to cultivate a supportive and safe work environment
• Attention to detail
• Effective at working both independently and as a member of a team
• Proven ability to learn quickly and see tasks through to completion
• Valid U.S. driver's license

Nice-to-haves

• Bachelors in biology, environmental sciences, geology, chemistry, or related field
• Experience and/or familiarity with ecology and environmental sciences
• Highly proficient with basic software tools including Google applications and the Microsoft Office Suite
• Ability to learn and adapt to using new tools
• Experience managing multiple projects simultaneously with incremental deadlines
• Familiarity with project management and communication applications like slack and smartsheet.
• Ability to travel for project meetings.
• Familiarity with grant budget accounting and management
• Demonstrated ability to carefully proofread and edit the work of others.