OPERATIONS AND SPECIAL PROJECTS COORDINATOR - 63989

$55,000 - $76,496/Yr

Education - Knoxville, TN

Full-time - Mid Level

Knoxville, TN

About the position

The Operations and Special Projects Coordinator plays a vital role in managing daily operations, special projects, and communications within the Department of Education's Federal Programs and Oversight Division. This hybrid position focuses on delivering excellent support to local education agencies (LEAs) and stakeholders, ensuring effective implementation of federal education programs aimed at preparing students for postsecondary and career success. The ideal candidate will collaborate with various partners, conduct monitoring reviews, and provide timely feedback to enhance processes.

Responsibilities

• Plan, develop, and manage conferences, trainings, meetings, and workshops, including web-based meetings.
• Coordinate with venues to solicit bids, select locations, and manage logistical needs for events.
• Collaborate with internal and external partners and guest speakers regarding logistics and materials.
• Develop event schedules, registration processes, and surveys.
• Provide internal professional development on Perkins V compliance requirements and feedback to strengthen processes.
• Respond to communications and requests in a timely and professional manner.
• Assemble, manage, and revise policies and procedures documents for the division.
• Develop and maintain a contracts tracker for the division.
• Lead the initiative to write proposals and manage purchase orders and agreements.
• Develop a project management tracker and shared calendar for the division.
• Run reports, analyze results, and communicate pending steps to the team.
• Collect documentation in a shared location for team review and retrieval.
• Maintain points of contact for contracts and projects.
• Manage shared inboxes to ensure correct communication points.
• Assist with the development of committees and various trackers as assigned.

Requirements

• Bachelor's degree with three to six years of related experience, or an equivalent combination of education and experience.
• Experience with grants management, project management, or related budget work.
• Advanced proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook, OneNote).
• Strong planning, organizational, and project management skills.
• Strong oral and exceptional written communication skills.
• Ability to work independently and prioritize workload effectively.
• Excellent interpersonal skills and ability to work with diverse constituencies.

Nice-to-haves

• Experience in education-related fields or federal programs.
• Familiarity with compliance requirements in education.

Benefits

• Salary range of $55,000-$76,496 commensurate with experience.
• Hybrid work environment.