Operations Assistant

$56,160 - $62,400/Yr

Massachusetts Institute of Technology - Cambridge, MA

Full-time

Cambridge, MA

Educational Services

About the position

The Operations Assistant at MIT's Career Advising and Professional Development (CAPD) provides comprehensive administrative support to the Executive Director and Employer Relations Associate Director. This role encompasses a variety of tasks aimed at facilitating employer engagement and student career development, including managing job postings, coordinating events, and maintaining data accuracy.

Responsibilities

• Provide administrative support to the Executive Director and Employer Relations Associate Director.
• Manage job and internship postings and assist with user accounts.
• Coordinate employer/student activities and recruiting events, both on-campus and virtual.
• Generate and review recruiting data for monthly and annual reports.
• Maintain data consistency and accuracy in records.
• Assist with communications and website content management.
• Handle phone and email management, scheduling, and customer service.
• Coordinate the executive director's calendar, travel, correspondence, and meeting materials.
• Assist with financial management, including reconciling purchases and travel arrangements.
• Maintain confidential student records and support office operations as needed.

Requirements

• High School diploma or equivalent.
• Three years of administrative assistant or related experience.
• Excellent communication skills.
• Strong organizational ability and attention to detail.
• Customer service skills and reliability.
• Willingness to learn and ability to prioritize client needs.

Nice-to-haves

• Bachelor's degree.
• Proficiency with Microsoft Office and Outlook.
• Basic knowledge of or desire to learn database software.

Benefits

• Salary range: $27-$30 per hour based on experience.
• Hybrid schedule with both remote and on-campus work.