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Northwestern Medicine - Chicago, IL
posted about 2 months ago
About the position
The Operations Coordinator, Administration at Northwestern Medicine is responsible for coordinating the daily operations of administrative support services within the academic office. This role is essential in ensuring effective communication across the organization on behalf of departmental leadership and involves preparing reports, analyzing information, and establishing work procedures. The coordinator also plays a key role in personnel management and supports various administrative functions critical to the department's success.
Responsibilities
- Coordinates and troubleshoots administrative efforts of the academic office for physician and administrative leadership.
- Handles diverse needs of the department related to facilities, information systems, communications, and office equipment.
- Creates and revises systems and procedures by analyzing operating practices, record-keeping systems, forms control, supplies inventory, and office resources.
- Utilizes appropriate resources within the institution and department to provide consultation, education, technical, or informational services to internal and external customers.
- Processes lung transplant invoices and creates and maintains purchase orders.
- Submits expenses and maintains communication with accounts payable team, purchasing team, and NM vendors/suppliers.
- Assists with CTI event coordination and performs other duties as assigned by CTI leadership.
Requirements
- A minimum of three years of experience in an administrative role within academic healthcare.
- Proficiency in use of office-based technologies/software and maintaining data in enterprise-wide systems, particularly Microsoft Office software and PeopleSoft.
- Ability to perform mathematical calculations.
- Detail-oriented with good organizational skills and ability to be self-directed.
Nice-to-haves
- Two or more years' college or college degree.
- Knowledge in accounting and/or finance.
